100% Remote-Sponsored Projects Officer I
Children »s Hospital of Philadelphia Posted on 2022-11-18
| Salary | Not mentioned |
|---|---|
| Location | Remote in Philadelphia, PA 19104 |
| Type | Full-time |
Job Description
Location: LOC_HOME-Home/Remote Office Location
Req ID: 216772
Shift: Days
Employment Status: Regular – Full Time
Seeking Breakthrough Makers
Children’s Hospital of Philadelphia (CHOP)—named America’s 2022 Best Large Employer by Forbes—offers countless ways to change lives. Our diverse community of more than 20,000 Breakthrough Makers will inspire you to pursue passions, develop expertise, and drive innovation.
At CHOP, your experience is valued; your voice is heard; and your contributions make a difference for patients and families. Join us as we build on our promise to advance pediatric care—and your career.
CHOP’s Commitment to Diversity, Equity, and Inclusion
CHOP is committed to building an inclusive culture where employees feel a sense of belonging, connection, and community within their workplace. We are a team dedicated to fostering an environment that allows for all to be their authentic selves. We are focused on attracting, cultivating, and retaining diverse talent who can help us deliver on our mission to be a world leader in the advancement of healthcare for children.
We strongly encourage all candidates of diverse backgrounds and lived experiences to apply.
Job Summary
This role will coordinate the non-financial aspects of sponsored projects administration for assigned Division(s), Department(s), and Program(s).
This role will also provide proactive guidance and support to faculty and staff in preparing and submitting all types of proposals to federal and non-profit sponsors. Large and complex proposals and high-profile proposals will be overseen by a SPO III and/or SPO manager. Coordinate proposal negotiation, acceptance, and post-award administrative matters. Maintain a strong customer-service oriented environment. Implement policies and standard operating procedures to ensure compliance with sponsor rules and regulations. With oversight, manage portfolio of small department or division(s).
Job Responsibilities
Coordinate and ensure thorough and timely management of the non-financial aspects of sponsored projects administration for assigned Divisions, Departments, and Programs:
- For assigned team, may coordinate such items as Just in Time information, biographical sketches, and progress reports.
- Take lead on internal application process.
- Liaise with business operations in establishing Commons IDs, links to organization, profiles, systems access, etc.
- Train investigators and staff on use of internal pre-award system(s).
Serves as a guide and support for both faculty and staff in grant and contract management.
- Communicates proactively with faculty, staff, and other about management issues and ensure information flow is fully transparent, open, and timely.
- Disseminates information on changes in NIH and other sponsor forms, guidelines, requirements, rules, etc.
- Assists in development of resources to aid faculty and staff in responding to RFPs and other pre-award related topics.
Under supervision and with guidance, manage proposal negotiation, acceptance, and post-award administrative matters.
Manage progress report process in conjunction with SPO or for assigned portfolio(s).
- Manage Just in Time process for assigned portfolios.
- Work closely with Pre-Award staff, department staff, and investigators in processing required documentation and obtaining institution approval.
Other duties as assigned.
Job Responsibilities (Continued)
Job Responsibilities (Continued)
Required Licenses, Certifications, Registrations
Required Education and Experience
Required Education: Bachelor’s degree
Required Experience:
- One (1) year of business, finance, project or related experience.
Preferred Education, Experience & Cert/Lic
Preferred Education:
- Bachelor’s degree in accounting, finance, business administration, or related field
Preferred Experience:
- Three (3) years of business, finance, project or related experience.
- Previous experience in financial management of grants
- Previous experience managing NIH grants and other sponsored projects funding
Additional Technical Requirements
- Basic knowledge of principles of grantsmanship/contract management and sponsor proposal and award policies and procedures (particularly those of the NIH)
- Basic knowledge of pre-award databases
- Basic knowledge of grant management systems
- Advanced proficiency with office software (Microsoft Office) including word processing and spreadsheet software (Word, Excel)
- Solid analytical and problem-solving skills essential
- Solid verbal and written communication skills due to interaction with faculty, Department Heads, and regulatory agencies
- Strong customer-service skills with ability to find and implement creative, compliant solutions to satisfy customer needs
- Ability, especially under pressure, to be professional, courteous, and tactful in dealing with faculty, administrative staff, and funding agency contacts
- Ability to, with supervision, establish clear priorities and multi-task in a high-volume setting responsive to externally generated deadlines
- Ability to work with moderate direction and guidance within a service-team environment
- Ability to meet multiple deadlines in a fast-paced academic environment
- Ability to distil complex compliance issues so that they are understandable to lay audiences
To carry out its mission, CHOP is committed to supporting the health of our patients, families, workforce, and global community. As a condition of employment, professionals working onsite—at any CHOP location, for any portion of time—must be vaccinated for COVID-19. Learn more.
CHOP also requires employees who work in patient care buildings to receive an annual influenza vaccine. Employees may request exemptions for valid religious and medical reasons. Start dates may be delayed until candidates are immunized or exemption requests are reviewed.
EEO / VEVRAA Federal Contractor | Tobacco Statement
Company description:
At Children »s Hospital of Philadelphia (CHOP), we help children grow and thrive — and we offer these same opportunities to the professionals who make up our team. CHOP is a unique work environment, with exceptional team members, supportive managers and state-of-the-art training. Our employees are all empowered to realize their well-defined goals, because we believe everyone makes a difference — it’s the very foundation on which our hospital is built. Since 1855, CHOP has been the birthplace of many dramatic firsts in pediatric medicine. As the nation »s first hospital devoted exclusively to caring for children, CHOP has fostered medical discoveries and innovations that have improved pediatric healthcare and saved the lives of countless children. Today, that same spirit of care and innovation continues. The hospital now employs more than 10,000 people in more than 50 locations across Pennsylvania and New Jersey.
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