Administrative Assistant in Hybrid remote in Yonkers NY

Summary

Administrative Assistant

Rising Ground, Inc Posted on 2022-11-23

Salary	Not mentioned
Location	Hybrid remote in Yonkers, NY 10705
Type	Full-time

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Job Description

Overview:

The Administrative Assistant, reports to the Vice President – Residential Services and the Director he/she provides a wide range of administrative support including management of the VP »s calendar, scheduling meetings, coordinating meeting logistics, researching and preparing materials, and serving as a key point of contact for the department, and staff, and other constituents in a professional, courteous and helpful manner. Connects internally with other departments within the organization to collect and prepare data and support the functions of the residential programs. Prepares a wide variety of correspondence and reports; drafts memos/letters and email in response to routine questions. The Administrative Assistant will also provide administrative support to the Residential Treatment Center and Transitional Independent Living Program as needed.

Rising Ground

Founded as an orphanage in 1831, Rising Ground has been at the forefront of evolving community needs. Driven by the belief that each of us can thrive when life has hope and opportunity, Rising Ground provides caring support and proven paths to positive change, helping children, adults, and families rise above adversity, and each year, Rising Ground is a positive force in the lives of more than 25,000 individuals. We do this through 50 programs in 70 locations throughout New York City and Westchester. Our strong belief and commitment to diversity shows not just through our work with supported persons but is integral to the building of a strong staff that reflects the communities we serve. Rising Ground is headquartered in downtown Brooklyn.

Benefits

At Rising Ground, we encourage everyone to live a healthier life. When you enroll in health care benefits — medical, dental, and vision care, you and your family can take advantage of each plan’s preventive services, which will help everyone to stay well. Another way to remain healthy is to eat right and keep active. Ultimately, we all benefit when we make the right choices, whether through diet and exercise or health care services. You can also take advantage of other important benefits, including life and accident, disability benefits, the retirement savings plan, and the employee assistance program.

Responsibilities:

Essential Functions:

• Coordination and reporting of residential census reports (internal and LEWIS).
• Work with support departments throughout the organization:
• Also responsible for monitoring progress with all maintenance requests for the program.Managing progress with IT issues – ensuring that tickets are processed and closed
• Working with the Administrative Department to reconcile all the vehicle violations
• Requests supplies for the Administrative and Social Services Staff
• Work with Human Resources/Intake Dept/Finance Dept when necessary
• Coordinate different program functions and events.
• Takes staff meeting minutes (including Admin Meetings and Manager’s Meetings) and maintenance of staff meeting minutes and logs
• Enter, review and resolve online critical incident tickets.
• Manage data for Performance Effectiveness Indicators
• Completes bi-weekly timecards through e-time.
• Scheduling Family Team Conferences as requested by the social workers
• Responsible for the maintenance of the residential case records (including creating new records, filing and closing out closed cases).
• Maintain cottage list, OOP/AWOL stats.
• Serve as a back up for the Residential Services Coordinator
• Provide front desk coverage as assigned.
• Other administrative duties as assigned.

Qualifications:

Supervisory Responsibility:

The Administrative Assistant reports directly to the VP and Director. This is not a supervisor position.

Work Environment:

This is an in-person/hybrid position. The Administrative Assistant will be primarily located at the Yonkers campus. The position will also require some travel to the other residential programs in the Bronx, Brooklyn or Yonkers.

Physical Demands:

The Administrative Assistant must be able to pass the course and perform all functions as outlined in Therapeutic Crisis Intervention

Position Type/Expected Hours of Work:

Monday through Friday, 9:00 am to 5:00 pm. Occasional night and evening hours to support special events in the programs.

Required Education and Experience:

Associates Degree Required, Bachelor’s Degree Preferred

At least 2 years of administrative experience

Working Knowledge of Microsoft Office required.

Company description:

confidential