Administrative Officer in the Application Management Team
Veterinary Medicines Directorate Posted on 2022-11-18
| Salary | £25,344 a year |
|---|---|
| Location | Hybrid remote in New Haw KT15 |
| Type | Full-time |
Job Description
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Contents
Location
About the job
Benefits
Things you need to know
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Location
About the job
Job summary
Job description
This is a frontline AO post within Applications Management, Regulatory Affairs in the Authorisations Division. The Authorisations Division is headed by the deputy CEO.
The job holder is responsible for overseeing the progression of application procedures subject to published standards targets for licensing work, as set out in the VMD Business Plan, and meeting / contributing to objectives set out in the Authorisations Work Plan. The job holder is a primary contact for members of the pharmaceutical industry, and involves communicating with internal assessors, other global country national regulatory body representatives and the pharmaceutical industry.
Person specification
This is a busy role and will require an individual with the ability to problem solve, to prioritise and organise themselves and the work of their team. It is an ever changing environment and it is essential that the job holder can think on their feet and rise to challenges quickly and effectively.
Duties will include:
- To process various applications in accordance with guidance documents that form part of the VMD’s quality management system to ensure that targets are met; examples of applications dealt with by the team include new, variation and renewal applications on Marketing Authorisations, Batch Release and Animal Test Certificates.
- Responsible for checking accuracy and preparing official documentation that is sent to the company, following the conclusion of an application procedure.
- To deal with general telephone and email queries in accordance with the VMD Customer Service Charter.
- To contribute to the maintenance of the quality management system within the team.
- To contribute, where necessary, to the team achieving its targets and objectives as a whole.
- Generation of reports and analysis of data from IT systems.
- Ad-hoc tasks specific to the role undertaken, which may include compiling figures for management, attending meetings to take notes, preparing reports for publication online and assisting with project work.
Experience
We require someone that is/has:
- Experience of working under pressure, within a target driven environment.
- Experience in authorisation procedures for veterinary medicinal products or can demonstrate the ability to develop this understanding quickly.
- Fluent in English language (spoken and written)
- Competent in the use of Microsoft Word, Excel and Outlook.
- A good level of numeracy.
Behaviours
We »ll assess you against these behaviours during the selection process:
- Making Effective Decisions
- Communicating and Influencing
- Changing and Improving
- Delivering at Pace
Benefits
- Learning and development tailored to your role
- An environment with flexible working options
- A culture encouraging inclusion and diversity
- A Civil Service pension with an average employer contribution of 27%
- Free onsite parking
- Free eyesight test
- Onsite gym
- Access to prayer room
Things you need to know
Selection process details
Application Process
As part of the application process, you will be asked to complete a CV and Personal Statement, and Behaviour Statements. The CV will ask for your job history, qualifications and past skills and experience.
Your Personal Statement should be no more than 500 words and should outline how your skills and experience are relevant to the role.
When giving examples of Behaviours please use the Situation, Task, Action, Result (STAR) format.
Sift
Should a large number of applications be received, an initial sift may be conducted using the Personal Statement. Candidates who pass the initial sift may be progressed to a full sift, or progressed straight to assessment/interview.
Interview
If successful at application stage, you will be invited to interview where you will be assessed on Behaviours, Experience, and Strengths.
Sift and Interview dates
The sift will be conducted week commencing 26th December 2022
Interviews are currently scheduled to take place by MS Teams week commencing 16th January 2023
Please note that this timeline is indicative at this stage and could be subject to change.
Location
Please be aware that this role(s) will be contractually based in a Defra group workplace/office. The successful candidate is required to carry out all their duties from a UK location, and cannot do so from an overseas location at any time.
Reserve List
A reserve list may be held for a period of 12 months from which further appointments can be made.
Near miss
Candidates who are judged to be a near miss at interview may be considered for other positions in Defra which may be at a lower grade but have a potential skills match.
Salary
New entrants are expected to start on the minimum of the pay band.
Existing Civil Servants moving on level transfer will retain their current salary or move onto the pay range minimum, whichever is the higher. Staff moving on promotion will have their pay increased by 10% or move onto the pay range minimum, whichever is the higher. As a general rule allowances and supplements will not be recognised
Visa Sponsorship Statement
Please take note that Defra does not hold a UK Visa & Immigration (UKVI) Skilled Worker License sponsor and are unable to sponsor any individuals for Skilled Worker Sponsorship.
Reasonable Adjustment
If a person with disabilities is put at a substantial disadvantage compared to a non-disabled person, we have a duty to make reasonable changes to our processes.
If you need a change to be made so that you can make your application, you should:
- Contact Government Recruitment Service via defrarecruitment.grs@cabinetoffice.gov.uk as soon as possible before the closing date to discuss your needs.
- Complete the “Assistance required” section in the “Additional requirements” page of your application form to tell us what changes or help you might need further on in the recruitment process. For instance, you may need wheelchair access at interview, or if you’re deaf, a Language Service Professional.
Accessibility
If you are experiencing accessibility problems with any attachments on this advert, please contact the email address in the « Contact point for applicants » section.
Criminal Record Check
If successful and transferring from another Government Department, a criminal record check may be carried out.
In order to process applications without delay, we will be sending a Criminal Record Check to Disclosure and Barring Service on your behalf. However, we recognise in exceptional circumstances some candidates will want to send their completed forms direct. If you will be doing this, please advise Government Recruitment Service of your intention by emailing Pre-EmploymentChecks.grs@cabinetoffice.gov.uk stating the job reference number in the subject heading.
Internal Fraud Database Check
Applicants who are successful at interview will be, as part of pre-employment screening subject to a check on the Internal Fraud Database (IFD). This check will provide information about employees who have been dismissed for fraud or dishonesty offenses. This check also applies to employees who resign or otherwise leave before being dismissed for fraud or dishonesty had their employment continued. Any applicant’s details held on the IFD will be refused employment.
A candidate is not eligible to apply for a role within the Civil Service if the application is made within a 5-year period following a dismissal for carrying out internal fraud against government.
Full time post
This role is full time only. Applicants who wish to work an alternative pattern are welcome to apply however your preferred working pattern may not be available and you should discuss this with the vacancy holder before applying
Blended Working Approach
We want to support your wellbeing by ensuring that flexible working is at the heart of our offer. This means, that subject to business need, we will consider requests from successful candidates to combine some working at home with working at their contractual Defra group workplace. Further information relevant to this post will be available for candidates invited to interview.
Childcare Vouchers
Any move to Defra from another employer will mean you can no longer access childcare vouchers. You may however be eligible for other government schemes, including Tax Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk
Feedback will only be provided if you attend an interview or assessment.
Security
See our vetting charter.
Nationality requirements
This job is broadly open to the following groups:
- UK nationals
- nationals of Commonwealth countries who have the right to work in the UK
- nationals of the Republic of Ireland
- nationals from the EU, EEA or Switzerland with settled or pre-settled status or who apply for either status by the deadline of the European Union Settlement Scheme (EUSS)
- relevant EU, EEA, Swiss or Turkish nationals working in the Civil Service
- relevant EU, EEA, Swiss or Turkish nationals who have built up the right to work in the Civil Service
- certain family members of the relevant EU, EEA, Swiss or Turkish nationals
Further information on nationality requirements
Working for the Civil Service
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission »s recruitment principles.
Apply and further information
Contact point for applicants
Job contact :
Recruitment team :
Further information
Government Recruitment Services via email: defrarecruitment.grs@cabinetoffice.gov.uk
If you are not satisfied with the response you receive from the Department, you can contact the Civil Service Commission: Click here to visit Civil Service Commission
Company description:
confidential
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