CII-Program Administrative Specialist
University of Maryland Posted on 2022-11-18
| Salary | $47,951 a year |
|---|---|
| Location | College Park, MD 20742 |
| Type | Full-time |
Job Description
Posting Details
Posting Details
Position Number:
127933
Title:
Program Administrative Specialist
Functional Title:
CII-Program Administrative Specialist
Category Status:
22-Nonexempt, Contingent 2
Applicant Search Category:
Staff
University Authorized FTE:
1.00
Unit:
VPA-FM-FBO-Human Resources
Hiring Range Minimum:
47951
Hiring Range Maximum:
57541.2
Campus/College Information:
Founded in 1856, University of Maryland, College Park is the flagship institution in the University System of Maryland. Our 1,250-acre College Park campus is just minutes away from Washington, D.C., and the nexus of the nation’s legislative, executive, and judicial centers of power. This unique proximity to business and technology leaders, federal departments and agencies, and a myriad of research entities, embassies, think tanks, cultural centers, and non-profit organizations is simply unparalleled. Synergistic opportunities for our faculty and students abound and are virtually limitless in the nation’s capital and surrounding areas. The University is committed to attracting and retaining outstanding and diverse faculty and staff that will enhance our stature of preeminence in our three missions of teaching, scholarship, and full engagement in our community, the state of Maryland, and in the world.
Background Checks
Offers of employment are contingent on completion of a background check. Information reported by the background check will not automatically disqualify you from employment.
Vaccine Protocol
The University of Maryland has made the safety of our students, faculty and staff, and our surrounding communities a top priority. As part of that commitment, the University requires that students, faculty, and staff on the UMD campus be vaccinated against COVID-19. As a prospective and/or a new employee at UMD, you will be required to comply with the University’s vaccination protocol. Proof of full vaccination will be required before the start of employment in order to work at any University of Maryland location. Prospective or new employees may seek a medical or religious exemption to the vaccination requirement at return.umd.edu and must have an approved exemption prior to the start of their employment. Failure to provide proof of vaccination or to obtain approval for a medical or religious exemption will result in the offer of employment being rescinded.
Position Summary/Purpose of Position:
This position will provide paraprofessional duties related to staff relations and employment. This role will be responsible for staff relations and employment activities (students, contingents, parking, tuition remission, and onboarding) for the units in the College Park City Hall building. The incumbent works on sensitive HR actions and must exercise discretion, tact and confidentiality at all times. Assigned to the Main Office HR Team, this role will also be responsible for administrative processes relative to medical leave. It will handle highly confidential medical information and work closely with HR Generalists to troubleshoot, respond, and find solutions to, complex medical leave issues.
Minimum Qualifications:
Education:
Bachelor’s Degree
Bachelor’s Degree
Experience:
Four years experience in administrative staff work.
Four years experience in administrative staff work.
Required Knowledge, Skills, and Abilities:
- Working knowledge of reference and research methods and techniques used in collecting, compiling, and organizing data and information, working knowledge of analytical and statistical principles and techniques.
- Skill in the use of office automation software and its applications, ability to establish and maintain effective working relationships, to handle sensitive materials with discretion and tact, to present ideas and information clearly and concisely, both orally and in writing; to perform mathematical computations; to present statistical material in chart and graph form.
- Ability to independently handle multiple tasks and set priorities.
Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience.
Preferences:
Preferences:
- Working knowledge of the principles and practices of human resources administration.
- Basic knowledge of applicable state and federal regulations such as ADA, EEO, and FLSA.
- Ability to maintain professionalism and confidentiality at all times to maintain poise and courtesy under pressure; to handle sensitive and confidential matters with discretion and tact.
- Ability to learn, interpret and apply human resource policies, practices, and procedures.
- A meticulous attention to detail.
- Working knowledge of modern office practices and procedures.
- Strong interpersonal skills and the ability to effectively work with all levels of the organization, a diverse client base, and employee population.
- Excellent customer service skills. Must demonstrate competence in Microsoft Word, Excel and PowerPoint.
- Familiarity with UMD Facilities Management systems and administrative processes including, but not limited to: Tririga, PHR, eterp, and more.
- Ability to type 60wpm with 95% accuracy or greater, advanced facility with Excel spreadsheets and/or Google sheets for production of reports, familiarity with Adobe Sign, DocuSign and/or electronic document signature programs, familiarity with mail merges,
- Ability to extract meaning from data and report trends.
- High tolerance for change and ability to track multiple-level approval processes.
Additional Certifications:
Although driving a State Vehicle is not a requirement for this position, travel by foot or vehicle may be required from time to time for meetings, deliveries, etc. across campus. If driving a State vehicle, incumbent must possess and maintain a valid class C Driver’s license or equivalent with fewer than six points.
Additional Information:
Job Risks
Not Applicable to This Position
Physical Demands
Work is performed in an office environment and requires the ability to operate standard office equipment. Must be able to hear, see, speak, read, and use manual dexterity, fine motor skills to accomplish routine office tasks such as typing/data entry and/or using a keyboard. Must be able to push, pull, lift up to 20lbs, requires an ability to bend, sit, climb stairs, and/or footstool or ladder to reach files. Must have the ability to work both on-campus and virtually, walk short distances, and/or drive a vehicle to deliver and pick up materials.
Posting Date:
11/18/2022
Closing Date:
12/02/2022
Open Until Filled
No
Diversity Statement:
The University of Maryland, College Park, an equal opportunity/affirmative action employer, complies with all applicable federal and state laws and regulations regarding nondiscrimination and affirmative action; all qualified applicants will receive consideration for employment. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, religion, sex, national origin, physical or mental disability, protected veteran status, age, gender identity or expression, sexual orientation, creed, marital status, political affiliation, personal appearance, or on the basis of rights secured by the First Amendment, in all aspects of employment, educational programs and activities, and admissions.
Company description:
confidential
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