Executive Assistant / Team Assistant in New York NY

Summary

Executive Assistant / Team Assistant

UBS Posted on 2022-11-18

Salary	Not mentioned
Location	New York, NY
Type	Full-time

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Job Description

United States

Information Technology (IT)

Group Functions

Job Reference #

266611BR

City

New York

Job Type

Full Time

Your role

Are you a detailed orientated multitasker who can work well under pressure – then this role is for you! We are looking for a proactive individual who is assertive, organized, and a quick learner who can work within a fluid environment.
General roles:

• manage and maintain calendars, schedule meetings using various technologies, and resolve scheduling conflicts for both internal and external meetings across multiple time zones.
• work with other teams / assistants from multiple divisions across UBS and ensure forward planning for meetings, events and deliverables.
• support multiple senior executives with various administrative tasks – print, collection of mail / packages
• coordinate travel, complete TRACT forms, book flights & ground transportation, follow any COVID related policies and schedule overseas meeting schedule
• completion of Visas
• complete business expense claims promptly following the UBS expense policy and confirm reimbursement has been made
• assistance with preparation of PowerPoint presentations and other documents when needed
• demonstrate initiative by identifying issues for executives and providing a resolution
• complete and maintain for executives WAY with travel / vacation dates and home / office days and ensure delegate information is included.
• update distribution lists – create new DL’s and DL housekeeping (ie: adding new joiners, removing leavers etc)
• compliance – Complete mandatory training, weekly timesheet completion, User Access Review consolidation
• a member of the CDIO IB Admin team – holiday cover and offering your support when needed.

Your team

You’ll be working within the CDIO IB Team providing assistance to CDIO IB MF members. We are a diverse group who offer a fantastic opportunity to be a member of a fun, hardworking team.

Diversity helps us grow, together. That’s why we are committed to fostering and advancing diversity, equity, and inclusion. It strengthens our business and brings value to our clients.

Your expertise

• extensive experience managing calendars for multiple executives, multi-time zone, global environment
• demonstrate proficiency in Microsoft Office (Outlook, Teams, Word, PowerPoint & Excel)
• strong organization skills, with an innate sense of how to prioritize in a fast paced work environment
• efficient, proactive, resourceful, assertive
• flexible Team player
• strong verbal communicator, confident conversing with both peers and senior leadership
• must be able to multi task and manage competing tasks / demands efficiently and have the ability to meet deadlines in a quickly changing environment
• LI-UBS
• UBS-MOGUL

About us

UBS is the world’s largest and only truly global wealth manager. We operate through four business divisions: Global Wealth Management, Personal & Corporate Banking, Asset Management and the Investment Bank. Our global reach and the breadth of our expertise set us apart from our competitors.

With more than 70,000 employees, we have a presence in all major financial centers in more than 50 countries. Do you want to be one of us?

How we hire

This role requires an assessment on application. Learn more about how we hire: www.ubs.com/global/en/careers/experienced-professionals.html

Salary information

New York City based roles only – The salary range in NYC for this role will be $77,000 to $92,000 based on experience, education and skill level of the candidate. The role may be eligible for discretionary annual incentive compensation.

Join us

At UBS, we embrace flexible ways of working when the role permits. We offer different working arrangements like part-time, job-sharing and hybrid (office and home) working. Our purpose-led culture and global infrastructure help us connect, collaborate, and work together in agile ways to meet all our business needs.

From gaining new experiences in different roles to acquiring fresh knowledge and skills, we know that great work is never done alone. We know that it »s our people, with their unique backgrounds, skills, experience levels and interests, who drive our ongoing success. Together we’re more than ourselves. Ready to be part of #teamUBS and make an impact?

Disclaimer / Policy Statements

UBS is an Equal Opportunity Employer. We respect and seek to empower each individual and support the diverse cultures, perspectives, skills and experiences within our workforce.

Company description:

UBS works with private clients, institutions and corporations around the world to help answer some of life »s questions – whether through expert wealth management advice, investment banking and asset management expertise, or general banking advice in Switzerland. We »re a team of 60,000 colleagues, collaborating across all major financial centres in nearly 900 offices and more than 50 countries, and we »ve been recognised as being good at what we do (by Euromoney and many others). Universum rated us one of the world »s most attractive employers in 2017 for the 9th year in a row. We help our talented colleagues answer some of life »s questions too – by offering a supportive, challenging and diverse working environment that rewards passion, commitment and success. Social Media Legal Terms: http://www.ubs.com/social-legal