Financial Services Officer
confidential Posted on 2022-11-18
| Salary | Not mentioned |
|---|---|
| Location | Nottingham |
| Type | Full-time |
Job Description
NHS AfC: Band 3
Job overview
A unique and exciting opportunity has now become available within the Accounts Payable Team at Nottingham University Hospitals NHS Trust. The role will be providing support to all areas of the Trust to ensure that payment of invoices in an efficient and accurate manner. The right candidate will be given all the support and opportunities necessary to kick-start their career in finance.
Main duties of the job
In addition to the below summary you need to familiarise yourself with full job description and person specification documents attached to this advert.
The role of a Financial Services Officer deals incorporates the efficient and accurate payments to suppliers of the Trust. NUH has over 12000 active suppliers and deals with in excess of 4000 invoices per week for all areas.
Working for our organisation
Nottingham University Hospitals NHS Trust is, by any measure, a large, complex, person-centred organisation. With around 16,000 employees from a wide range of professional backgrounds, we are one of the region’s largest employers. Based on three sites with 90 wards and 1,700 beds we have an annual income of £1.1 billion. Our vision is “to be outstanding in health outcomes and patient and staff experience”.
The NUH Finance, Information and Procurement directorate employs around 150 staff.
Detailed job description and main responsibilities
Ensure purchase invoices are processed promptly and accurately, to a timescale that ensures achievement of the Better Payments Practice target and the uninterrupted flow of goods and services to directorates / departments in the Trust.
Obtain appropriate authorisation of invoices / credits in line with the Trust Scheme of Delegation
Ensure pre-payments and direct debit / standing order invoices are dealt with correctly
Identify the need and reason for the cancellation of all incorrect purchase invoices and credit notes
Identify the need for supplier account details to be amended
Respond promptly to correspondence ( telephone calls, e-mails, letters ), queries and enquiries relating to outstanding sales and purchase invoices and payments, interrogating Integra as required, ensuring good relationships with debtors, suppliers and other external bodies e.g. other NHS organisations.
Participate in chasing individuals / departments for authorisation of invoices due for payment
Provide assistance and support to the Team Leader as required
Create and maintain good working relationships with colleagues in the Finance and Procurement directorate and with directorate teams to ensure the provision of a high quality, highly regarded, customer-focused service.
Ensure that the highest standards of financial probity are achieved at all times, reporting promptly to the Team Leader anything that appears remiss and following strict controls to comply with audit requirements.
Liaise with Internal / External Audit as required
Person specification
Analytical and Judgement Skills
Essential criteria
- Good Use of Microsoft Office particularly Excel
Desirable criteria
- Ability to analyse and interpret data
Experience
Essential criteria
- Accurate Finance and Admin Skills in an Accounts Payable Environment
Desirable criteria
- Preferably within the NHS
Communication and Relationship Skills
Essential criteria
- Good Communication Skills with good command and written and spoken English
Desirable criteria
- Able to adopt a customer focused approach to enquiries
Training and Qualifications
Essential criteria
- Minimum of 5 GCSEs
Desirable criteria
- Including Maths and English
Planning and Organisation Skills
Essential criteria
- Plan work for self and prioritise in order to meet deadlines
Physical Skills
Essential criteria
- Requires excellent keyboard skills when inputting of financial data
___________________________________________________________________________________
Bring your whole self to work for us at NUH. We love diversity and we value your difference, your unique skills, knowledge and experience. Becoming one of our people may realise your potential, helping us to raise our performance in delivering world class healthcare to the diverse patient populations we serve.
We particularly welcome applications from people who identify as Black, Asian and Minority Ethnic, or Disabled, as we are currently under-represented at NUH.
Covid-19 vaccination: remains the best way to protect yourself, family, colleagues and our patients/service users from the Covid-19 virus. We continue to encourage our current and potential colleagues to get vaccinated. For helpful advice and information about the Covid-19 vaccination and how to access visit: https://nottsccg.nhs.uk/covid-19/covid-19-vaccinations/
Closing Dates: Please submit your application form as soon as possible to avoid disappointment; we reserve the right to close vacancies prior to the published closing date if we receive a sufficient number of completed application forms.
Communication: All communication related to your application will be via the email address you have provided. Please ensure you check your email account including your junk email regularly.
Easy read application: if you have a disability and find it difficult to complete our online application form, you can apply via our easy read application which you can find on the intranet https://www.nuh.nhs.uk/easy-read-job-application
Salary: The quoted salary will be on a pro rata basis for part time workers.
Disability Confidence: All applicants who have declared a disability and who meet the essential criteria for the post will be shortlisted.
At Risk of redundancy: NHS employees within the East Midlands who are ‘at risk’ of redundancy will be given a preferential interview where they meet the essential criteria of the person specification.
Skilled Workers Visa: We welcome applications from individuals who require a skilled worker visa in line with the Home Office regulations. NON-UK/NON SETTLED candidates may not be appointed, if a suitably qualified and skilled UK/SETTLED candidate is successful at interview stage as it is unlikely that the Trust is able to satisfy the Home Office Visa requirements
ID and Right to work checks: NUH authenticate all ID and right to work documentation such as passports, visa’s and driving license through a system called Trust ID. NUH will scan your ID and right to work documentation in to the Trust ID system at your face to face ID appointment. The system will run a check against the key security features within your documentation. The system will provide us with an outcome of your check which will be stored securely on your personal file along with all other pre-employment check documentation.
Consent:
- Transfer of information: If I have previous NHS service – I consent to the transfer of my Electronic Staff Record (ESR) data between this and other NHS Trusts. I also consent to the Occupational Health Department confidentially accessing my occupational health records from my current or previous employer in order to check the status of my vaccinations, immunisations s and screening tests as relevant to the post. I understand this is an automated process and the information will only be used for these purposes prior to me taking up the position at NUH.
- Disclosure and Barring Service: Your post maybe subject to a DBS check which incur a cost dependent on the level of check required (£41.90 for enhanced and £21.90 for standard). I agree to reimburse Nottingham University Hospitals NHS Trust the cost of a Disclosure and Barring Service (DBS) check if it is required (by deduction from first month’s pay). Should I decide to withdraw from my job offer, I agree to reimburse Nottingham University Hospitals NHS Trust the cost of the DBS check undertaken by cheque or other agreed method.
Company description:
confidential
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