Invoice Coordinator
Deloitte Posted on 2022-11-18
| Salary | Not mentioned |
|---|---|
| Location | Dallas, TX 75201 (Downtown area) |
| Type | Full-time |
Job Description
Do you thrive in times of disruption? Have a passion for turning challenges and opportunities into long-term competitive advantages? As a member of the Discovery team, you will have the opportunity to gain valuable, hands-on experience building your professional and technical skills while working alongside leading professionals across diverse industries. Our work helps our clients manage business controversy and conflict. This may include supporting multinational investigations or corporate litigation and regulatory responses. Our team provides services to companies throughout the electronic discovery lifecycle.
Work you »ll do
Day to day job responsibilities can include:
- Maintain all key project documentation
- Enter and maintain information about a project within the workflow management system (D3), ensuring it is consistent with proposal and engagement letter terms and utilizes approved contracted rates
- Set up all new projects for Deloitte Discovery in Deloitte »s Billing Systems
- Participate in new Project Kick-off calls at the start of projects as needed
- Set up all project billing codes in Deloitte »s internal accounting system called Swift
- Reconcile Deloitte practitioner »s time and expense entries on all project codes and temporary time codes.
- Set up project rates in billing system to align with engagement terms
- Create all client invoices and shepherd through approval process.
- Process approved invoices using approved allocated amounts per entity and within proper guidelines
- Review, track and escalate exceptions to billing transactions.
- Enter invoices in custom legal billing systems
- Prepare reports for Discovery Leadership on invoice status and create other key financial status reports
- Track project work against project budget and integrate billing information into invoicing process
- Assist with the archiving of all project documentation and close appropriate project codes at the end of each project lifecycle
- Work with records management to ensure file retention standards are met
- Train Project Managers and Senior Managers on the Deloitte Discovery billing process
- Maintain all procedure documents and QC Checklists to ensure standardization of all Client Portfolios and SOPs
The candidate will be detail oriented, possess strong listening and verbal/written communication skills, and able to collaborate well with others.
The team
Learn more about the Discovery Solutions Deloitte Risk & Financial Advisory offers.
In 2008, Deloitte Risk and Financial Advisory Services opened a new facility in Nashville, TN for eDiscovery, and Computer Forensics work. Deloitte Advisory »s eDiscovery Solutions Center (« EDSC ») continues to increase the capacity, quality, and efficiency of Discovery Service processing by utilizing state-of-the-art technology in a dedicated environment. We are looking for dedicated individuals to join Deloitte »s Discovery practice and help drive our success.
The EDSC is a 24×7, 365 days a year operation located in Hermitage TN and supported by teams across the globe.
Qualifications
Required:
- Excellent computer skills, including MS Office (Word, Excel, PowerPoint) and Outlook
- Ability to handle multiple assignments while meeting deadlines in an efficient manner
- The position requires the ability to work in a fast-paced environment with evolving priorities
- Ability to work a flexible schedule
- Ability to travel less than 10%, on average, based on the work you do and the clients and industries/sectors you serve
- Must be legally authorized to work in the United States without the need for employer sponsorship, now or at any time in the future
Preferred:
- Bachelor »s Degree preferred or 2-4 years administrative experience in a corporate environment.
- Prior Electronic Discovery or Law Firm experience
Company description:
We’re a leading professional services firm, but what makes working at Deloitte unique? When you join us, you become connected. To inspiring people. To meaningful work with fascinating clients. To learning that happens every day, and progress that never stops. From Tax, Audit, Accountancy and Consulting, to Real Estate, Technology, Legal and Cyber; we’re changing the business and technology landscape. Join us, and connect with possibility. Make an impact that matters.
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