Office Coordinator
Red Bull North America Posted on 2022-11-18
| Salary | Not mentioned |
|---|---|
| Location | Santa Monica, CA 90403 |
| Type | Full-time |
Job Description
RESPONSIBILITIES
Areas that play to your strengths
All the responsibilities we »ll trust you with:
- Perform Routine, Varied Clerical Duties
Maintain and update Front Desk policies and procedures for our (3) Santa Monica campus buildings (SAMO).
Daily responsibilities include answer phones, greet visitors, maintain office supplies inventories, manage incoming and outgoing packages and mail.
Coordinate with the Security team to ensure all guests/visitors check in at the main reception and remain there until their host comes to greet them at reception.
Maintain the Vendor Lists each quarter.
Update and administer all three SAMO building »s email distribution lists and seating charts.
- Coordinate Building Repairs with Vendors, Building Staff
Create work orders for our third-party vendors. Coordinate with our janitorial day porters at the SAMO campus to ensure the SAMO buildings conform to our esthetic standards. SAMO is comprised of 3 buildings. The Office Coordinator team members rotate between buildings to provide coverage.
Work with building engineer and Facilities personnel to communicate work orders and repairs needed while tasks and urgent items receive appropriate priority.
Initial contact at SAMO for select vendors including: Janitorial, Security, Engineering, and Valet.
Process vendor invoices relating to different vendors including: office supplies, event staffing, and vendor services invoices
- Help with Building Events
Be the initial contact at SAMO to schedule after-hours events. Ensure that event forms are on-file and filled out. Ensure necessary third-party support vendors adequately staff the event.
Support execution of annual fire drill – ensuring that the SAMO emergency contacts are up-to-date.
- Support Facilities and Real Estate Teams
Alert department management of any deficiencies or shortfalls to guarantee a correction.
Be part of the solution rather than reporting problems.
Be the ambassador and supporter of our employee café operations to promote and partake in our continued efforts to establish Camp Stewart café as the preferred provider of catered lunches and events.
EXPERIENCE
Your areas of knowledge and expertise
that matter most for this role:
- Strong sense of responsibility and ownership. Spot and follow up on open action items and complete assigned tasks without repeated prompting
- Ask essential follow up questions. Spot and correct typographical and other grammatical errors
- Excellent proofreading skills
- Intermediate skills in Microsoft Word, Excel and PowerPoint
- Handle numerus and frequent incoming correspondence, telephone, chat, and email messages
- Communicate messages and work with callers and visitors in a welcoming and assisting manner
- Ability to provide proactive follow up to tasks assigned
- Knowledge of office methods, procedures and common office equipment
- Beneficial strengths: Achiever, Communication, Developer, Maximizer, Positivity, Relator, and Woo
- College degree preferred, not required.
- English, additional languages an advantage
- Travel 0-10%
- Permanent
- Benefits eligible
WHERE YOU »LL BE BASED
Santa MonicaCalifornia, United States
United StatesRed Bull North America
JOIN THE TEAM
Company description:
Red Bull Gives Wings to People and Ideas. Check out redbull.com/jobs to find careers in Marketing, Media, Sales, Finance, Operations, Human Resources and IT. We are all unique with different strengths passions and goals take Red Bulls free www.wingfinder.com assessment and explore your professional strengths and get personalized feedback, tools and coaching advice. Invaluable feedback for any role, in any company. The company behind the can: In 1987 Red Bull not only launched a completely new product, it created a whole new product category – the Energy Drink. Today, Red Bull employs more than 11,000 people, is available in more than 171 countries and more than 68 billion cans of Red Bull have been consumed. Red Bull has been giving wings to people and ideas for more than 30 years.
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