Program Coordinator I- Academic Training
Children »s Hospital of Philadelphia Posted on 2022-11-18
| Salary | Not mentioned |
|---|---|
| Location | Philadelphia, PA 19104 (University City area) |
| Type | Full-time |
Job Description
Location: LOC_HOME-Home/Remote Office Location
Req ID: 218041
Shift: Days
Employment Status: Regular – Full Time
About Us
We’re seeking breakthrough makers! Children’s Hospital of Philadelphia was built on the belief that we can change lives. Today, in every role throughout our hospital, research institute and care network, the 22,000 members of our workforce are finding new ways – big and small – to make a difference for the patients and families we serve.
We’re seeking breakthrough makers! Children’s Hospital of Philadelphia was built on the belief that we can change lives. Today, in every role throughout our hospital, research institute and care network, the 22,000 members of our workforce are finding new ways – big and small – to make a difference for the patients and families we serve.
If you are ready to challenge yourself, be inspired and grow – no matter what your role – you just may be the kind of breakthrough maker who will thrive at CHOP.
CHOP is proud to share that we are ranked No. 1 on Forbes » 2022 list of America »s Best Large Employers!
Job Summary
Support the organization and implementation of ATOP programs.
This role administers program(s) and provides oversight and support to program staff in coordinating program services.
*Please upload a cover letter with your application*
Job Responsibilities
- Coordinate program scheduling and implementation
- Arrange logistics (reserve space, monitor registration/applications, assist in recruitment, and make travel arrangements for speakers/presenters, outreach to audiences, track program completion, manage catering)
- Ensure all programs run efficiently and professionally, including managing virtual platforms and providing day of support for ATOP events and programs
- Respond to and properly route inquiries, manage databases, manage associated web sites
- Collect pre-/post-program evaluation data
- Schedule interviews, committee/project/team meetings; compile meeting minutes
- Assemble application, training, promotional and/or presentation materials
- Liaise with and/or outreach to stakeholders and partners (both internal and external); maintain contact lists
- Process travel/reimbursements, honoraria, monitor budgets
Job Responsibilities (Continued)
- Oversee day-to-day operations and work product
- Monitor and coordinate program operations, resources and projects including develop project plans and facilitate the resolution of issues.
- Enact policies and procedures, and maintain related documentation and databases.
- Collaborate across teams and serve as the primary liaison for the program.
- Oversee and participate in team, project and program meetings.
- Manage and maintain operating budget, supplies and resources.
- Maintain program metrics and related tools and regularly reports results.
- Monitor and support related finance, accounting and billing functions.
- Coordinate information collection, compilation and dissemination as required.
- Provide advanced administrative support as needed.
- Perform other duties and projects as required.
Required Education and Experience
Required Education: Bachelor »s degree
Required Experience: Three (3) years of administration, coordination or program experience
Preferred Education, Experience & Cert/Lic
Preferred Experience:
- Three (3) years of training related experience.
- One (1) year of experience in a laboratory, clinical or research related environment.
Additional Technical Requirements
- Intermediate proficiency with office software (Microsoft Office) including email, databases, web research and ability to trouble shoot computer-related problems as well as other administrative experience and competence, virtual platforms
- Excellent verbal and written communications skills
- Strong interpersonal skills
- Strong customer service skills
- Solid time management skills
- Solid organizational skills
- Solid critical thinking / problem-solving skills
- Ability to collaborate with stakeholders at all levels
- Ability to successfully navigate performing in a high intensity work environment
- Ability to maintain confidentiality and professionalism
- Commute to campus as needed
To carry out its mission, it is of critical importance for the Children’s Hospital of Philadelphia (CHOP) to keep our patients, families and workforce safe and healthy and to support the health of our global community. In keeping with this, CHOP has mandated all workforce members on site at any CHOP location for any portion of their time be vaccinated for COVID-19 as a condition of employment. This mandate also applies to workforce members performing work for CHOP at non-CHOP locations. Additionally, all workforce members based in or regularly scheduled to work at any New Jersey location are mandated to be both vaccinated and boosted for COVID-19, with booster timing consistent with applicable guidelines. The CHOP COVID-19 vaccine mandate is in alignment with applicable local, state and federal mandates. CHOP also requires all workforce members who work in patient care buildings or who provide patient care to receive an annual influenza vaccine. Employees may request exemption consideration for CHOP vaccine requirements for valid religious and medical reasons. Please note start dates may be delayed until candidates are fully immunized or valid exemption requests are reviewed. In addition, candidates other than those in positions with regularly scheduled hours in New Jersey, must attest to not using tobacco products.
EEO / VEVRAA Federal Contractor
EEO / VEVRAA Federal Contractor
Company description:
At Children »s Hospital of Philadelphia (CHOP), we help children grow and thrive — and we offer these same opportunities to the professionals who make up our team. CHOP is a unique work environment, with exceptional team members, supportive managers and state-of-the-art training. Our employees are all empowered to realize their well-defined goals, because we believe everyone makes a difference — it’s the very foundation on which our hospital is built. Since 1855, CHOP has been the birthplace of many dramatic firsts in pediatric medicine. As the nation »s first hospital devoted exclusively to caring for children, CHOP has fostered medical discoveries and innovations that have improved pediatric healthcare and saved the lives of countless children. Today, that same spirit of care and innovation continues. The hospital now employs more than 10,000 people in more than 50 locations across Pennsylvania and New Jersey.
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