Secretary 2
State of Connecticut – Department of Correction Posted on 2022-11-18
| Salary | $52,585 – $68,764 a year |
|---|---|
| Location | Cheshire, CT |
| Type | Full-time |
Job Description
- Adult Ed. Reporting
- PSIS (Public School Information System)
- PowerSchool
- Screening calls;
- Preparing reports and financial data;
- Receiving and directing visitors;
- Filing;
- Internet research;
- Coordinating office support services;
- Sorting and distributing mail;
- Data entry.
- Generous paid time off (vacation, sick and personal);
- Excellent health, dental and supplemental benefits;
- A comprehensive retirement plan (State Employees Retirement System Tier IV).
- Providing limitless opportunities;
- Hiring for diversity and fresh perspectives;
- Performing meaningful work and;
- Encouraging a healthy work/life balance.
Selection Plan
- In order to be considered for this job opening, you must meet the Minimum Qualifications as listed on this job opening. You must specify your qualifications on your application.
- The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified.
- Ensure that your application is complete and detailed before submitting it. In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process. You will not be able to make revisions once your application is submitted into the JobAps system.
- All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to DAS.SHRM@ct.gov.
- This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting »s closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the questionnaire »s expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user »s spam.
- Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process.
- Note: At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, resume, performance reviews, attendance records, supervisory references, college transcripts, licensure, etc., at the discretion of the hiring agency.
- The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.
PURPOSE OF JOB CLASS (NATURE OF WORK)
EXAMPLES OF DUTIES
Incumbents perform a variety of secretarial duties as illustrated in the following areas:
1. TYPING: Using a personal computer or other electronic equipment, formats and types a full range of correspondence, reports, bills, drafts, etc. from rough draft, transcription, dictated notes, etc. Proofreads for content; edits using knowledge of grammar, punctuation and spelling.
2. FILING: Designs office filing systems; organizes and maintains files (including confidential files); maintains, updates and reviews reference materials and manuals.
3. CORRESPONDENCE: Composes complex letters and/or memoranda, etc. (e.g. explaining department practices/policies) for own or supervisor »s signature.
4. REPORT WRITING: Compiles information from a variety of sources and prepares narrative or statistical reports, exercising judgment in the selection of items to be included.
5. INTERPERSONAL: Greets and directs visitors; answers phones and screens incoming calls; provides advice to callers regarding policy and procedures (e.g. citing a regulation to solve a specific problem); coordinates with others both within and outside of the organization on a variety of non-routine matters.
6. PROCESSING: Screens letters, memos, reports and other materials to determine action required; may make recommendations to the supervisor.
7. PERSONAL SECRETARY: Arranges and coordinates meetings (including space and equipment); researches, assembles and coordinates meeting materials (e.g. charts, graphs, reports); writes minutes of meetings, lectures, conferences, etc. from rough draft; takes notes using shorthand, speedwriting or machine transcription; prepares expense accounts; makes travel arrangements.
8. OFFICE MANAGEMENT: Maintains an inventory of supplies and equipment; orders supplies when necessary; completes, processes and maintains paperwork for purchasing (e.g. orders, requisitions, invoices, etc.); maintains time and attendance records; assists in preparing and monitoring the office budget (e.g. compiles figures, reviews statistical reports, verifies expense items); designs and initiates new forms and procedures to facilitate workflow; performs related duties as required.
KNOWLEDGE, SKILL AND ABILITY
MINIMUM QUALIFICATIONS – GENERAL EXPERIENCE
MINIMUM QUALIFICATIONS – SPECIAL EXPERIENCE
MINIMUM QUALIFICATIONS – SUBSTITUTIONS ALLOWED
PREFERRED QUALIFICATIONS
- Experience working in an education setting;
- Experience with Special Education data/filing systems;
- Experience using Microsoft Excel for tracking and sorting data as well as constructing charts and graphs;
- Experience using Microsoft Outlook calendars for scheduling meetings;
- Experience performing administrative and office support activities for multiple supervisors;
- Experience with high volume data entry;
- Experience with State of CT Education Software Programs including Adult Ed. Reporting, PSIS (Public School Information System) and PowerSchool.
Company description:
confidential
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