Administrative Assistant, Environmental Health
Ingham County Posted on 2022-11-23
| Salary | $43,185 a year |
|---|---|
| Location | Lansing, MI |
| Type | Full-time |
Job Description
Under the supervision of the Director, provides clerical, secretarial and administrative support to the Bureau of Environmental Health. Serves as Receptionist and external liaison for the Bureau. Performs basic and various accounting duties. Assists with personnel tracking, payroll and employee files. Helps with monthly reports and special projects.
- Serves as Receptionist to the Bureau. Answers telephone calls, screens and routes callers to the appropriate individual. Receives and screen visitors.
- Serves as the liaison for external contacts including realtors, financial institutions, restaurants, day care and adult foster care facilities, apartment management companies, campgrounds and other entities that have Environmental Health and Emergency Preparedness issues
- Provides administrative support to the Environmental Health staff including composing correspondence, processing and tracking resolutions and prepares departmental report. Helps monitor contracts and grants.
- Provides clerical and secretarial support to the staff. Performs typing, proofreading and data entry for various departmental functions. Faxes & copies materials, processes outgoing mail, distributes incoming mail and performs other secretarial support. Uses various software programs to maintain documents, spreadsheets, brochures and other departmental documents.
- Performs accounts payable and accounts receivable tasks including purchase orders, invoicing, payment processing and receipting payments. Resolves accounting discrepancies and tracks departmental revenues and expenditures. Creates and monitors financial, accounting and budget reports.
- Manages the inventory of office supplies, furnishings and equipment. Serves as primary liaison for outside vendors regarding building, telephone and office equipment maintenance. Maintains records regarding purchases and services.
- Assists with the Director with employment functions. Prepares departmental payroll. Verifies attendance and makes appropriate adjustments. Processes time cards. Maintains and updates payrolls records. Prepares payroll reports as needed.
- Establishes and maintains office filing systems including personnel files. Sets-up and maintains filing system, including indexing, retrieving and reorganizing files.
- Assists the Director and Deputy Director with monthly and annual reports. Helps prepare reports, surveys and special projects. Researches, collects and compiles information as needed.
- Helps with special projects as needed. Helps with research and analysis for Bureau issues.
Other Functions:
- Performs other duties as assigned.
- Must adhere to departmental standards in regard to HIPPA and other privacy issues.
- During a public health emergency, the employee may be required to perform duties similar to but not limited to those in his/her job description
(The above statements are intended to describe the general nature and level of work being performed by the people assigned this classification.They are not to be construed as an exhaustive list of all job duties performed by personnel so classified.)
Education: A minimum of a High School Diploma or equivalent is required. Some college classes in Business or a related field is preferred.
Experience:A minimum of 2-3 years of relevant experience is required, 1 year which is equivalent to an Ingham County Community Health Representative II position.
Other Requirements: None
(The qualifications listed above are intended to represent the minimum skills and experience levels associated with performing the duties and responsibilities contained in this job description. The qualifications should not be viewed as expressing absolute employment or promotional standards, but as general guidelines that should be considered along with other job-related selection or promotional criteria.)
Physical Requirements:
- Ability to sit, stand, walk, bend and stretch in order to retrieve supplies and operate standard office equipment.
- Ability to lift, hold and carry objects weighing up to 25 pounds.
- Ability to communicate and respond to inquiries both in person and over the phone.
- Ability to operate a PC/laptop and other office equipment.
- Ability to handle varying and often high levels of stress.
This job requires the ability to perform the essential functions contained in this description.These include, but are not limited to, the requirements listed above. Reasonable accommodations will be made for otherwise qualified applicants unable to fulfill one or more of these requirements.
Working Conditions:
- The work environment is a typical office setting where sensory experience includes uniform temperatures, conversational noise and everyday office activities.
March 2012
UAW G
Company description:
confidential
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