Administrator Support Assistant
confidential Posted on 2022-11-18
| Salary | Not mentioned |
|---|---|
| Location | Nottingham |
| Type | Full-time |
Job Description
NHS AfC: Band 2
Job overview
Respiratory Administration Assistant
An exciting opportunity to work within Respiratory Medicine on a 12 month fixed term contract or internal secondment.
This role will be primarily working with the Lung MDT, Pulmonary Nodule and Lung Procedure teams, but, will also be required to assist the wider administration areas within Respiratory Medicine.
If you are looking to enter the NHS on an administrative level, then this could be the stepping stone for you.
You must have the ability to manage your time, and prioritise your workload depending on the current pressures.
You will have a good command of the English language, with the ability to convey information both verbally and written.
You must be well organised, be able to prioritise workloads and use your initiative.
You will also need to be able to demonstrate a clear understanding of confidentiality issues, be well motivated and reliable.
Main duties of the job
Main Duties of the Position
In addition to the below summary you need to familiarise yourself to the full job description and personnel specifications.
No day is ever the same, you will be predominantly working alongside the Lung MDT team you could be working alongside the Lung Procedure one day, the Pulmonary Nodule the next.
You will be responsible for updating spreadsheets, contacting patients in regards to appointments, assisting the Lung MDT team.
Duties include retrieval of patient notes from file storage areas, filing, printing/photocopying/scanning and data entry/typing. Ordering stationary stock. Contacting patients in regards to planned booked appointments.
Working for our organisation
Working For Our Organisation
NUH is one of the largest employers within Nottingham, employing roughly 17000 staff.
Working within Respiratory Medicine is busy and fast paced, but extremely rewarding.
Working Monday to Friday core hours.
We have a very strong and supportive MDT team who you will be spending the majority of your time with.
Detailed job description and main responsibilities
Assist MDT team with uploading results onto Notis, dropping off mail daily to mail room.
Updating Medway and Notis.
Completing/updating spreadsheets.
General administration duties for MDT team.
Preparing and typing letters, blood forms to be posted out to patients from MDT team.
Scanning documents.
Any duties deemed relevant by management team.
Assisting typists with letter preparation for posting.
Scanning and copying for MDT team.
Filling and general clerical duties for MDT team.
Ringing patients informing them of appointments.
M+M audit.
Delivering mail between Respiratory buildings
Assisting the CF team as appropriate.
Taking and collecting notes to/from outpatient clinics.
Person specification
Communication skills
Essential criteria
- Educating to O »Level, GCSE or equivalent including Maths and English
- Experience of Microsoft packages
- Team working
- Ability to communicate in a clear and effective manner
- Ability to develop good working relationships
- Understand the importance of confidentiality
- Work within Trust Policies and Guidelines
- Able to plan own time and prioritise own tasks
- Good under pressure
Desirable criteria
- Experience of reception work
- Knowledge of hospital IT systems; Medway PAS
- Previous administration duties
- Previous NHS experience
Work history
Essential criteria
- Previous admin role
- Works well under pressure
Desirable criteria
- Experience of reception work
- EXCEL
___________________________________________________________________________________
Bring your whole self to work for us at NUH. We love diversity and we value your difference, your unique skills, knowledge and experience. Becoming one of our people may realise your potential, helping us to raise our performance in delivering world class healthcare to the diverse patient populations we serve.
We particularly welcome applications from people who identify as Black, Asian and Minority Ethnic, or Disabled, as we are currently under-represented at NUH.
Covid-19 vaccination: remains the best way to protect yourself, family, colleagues and our patients/service users from the Covid-19 virus. We continue to encourage our current and potential colleagues to get vaccinated. For helpful advice and information about the Covid-19 vaccination and how to access visit: https://nottsccg.nhs.uk/covid-19/covid-19-vaccinations/
Closing Dates: Please submit your application form as soon as possible to avoid disappointment; we reserve the right to close vacancies prior to the published closing date if we receive a sufficient number of completed application forms.
Communication: All communication related to your application will be via the email address you have provided. Please ensure you check your email account including your junk email regularly.
Easy read application: if you have a disability and find it difficult to complete our online application form, you can apply via our easy read application which you can find on the intranet https://www.nuh.nhs.uk/easy-read-job-application
Salary: The quoted salary will be on a pro rata basis for part time workers.
Disability Confidence: All applicants who have declared a disability and who meet the essential criteria for the post will be shortlisted.
At Risk of redundancy: NHS employees within the East Midlands who are ‘at risk’ of redundancy will be given a preferential interview where they meet the essential criteria of the person specification.
Skilled Workers Visa: We welcome applications from individuals who require a skilled worker visa in line with the Home Office regulations. NON-UK/NON SETTLED candidates may not be appointed, if a suitably qualified and skilled UK/SETTLED candidate is successful at interview stage as it is unlikely that the Trust is able to satisfy the Home Office Visa requirements
ID and Right to work checks: NUH authenticate all ID and right to work documentation such as passports, visa’s and driving license through a system called Trust ID. NUH will scan your ID and right to work documentation in to the Trust ID system at your face to face ID appointment. The system will run a check against the key security features within your documentation. The system will provide us with an outcome of your check which will be stored securely on your personal file along with all other pre-employment check documentation.
Consent:
- Transfer of information: If I have previous NHS service – I consent to the transfer of my Electronic Staff Record (ESR) data between this and other NHS Trusts. I also consent to the Occupational Health Department confidentially accessing my occupational health records from my current or previous employer in order to check the status of my vaccinations, immunisations s and screening tests as relevant to the post. I understand this is an automated process and the information will only be used for these purposes prior to me taking up the position at NUH.
- Disclosure and Barring Service: Your post maybe subject to a DBS check which incur a cost dependent on the level of check required (£41.90 for enhanced and £21.90 for standard). I agree to reimburse Nottingham University Hospitals NHS Trust the cost of a Disclosure and Barring Service (DBS) check if it is required (by deduction from first month’s pay). Should I decide to withdraw from my job offer, I agree to reimburse Nottingham University Hospitals NHS Trust the cost of the DBS check undertaken by cheque or other agreed method.
Company description:
confidential
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