Assistant Director of Programmes
confidential Posted on 2022-11-18
| Salary | Not mentioned |
|---|---|
| Location | Nottingham |
| Type | Full-time |
Job Description
Band 8d
Job overview
This is an exciting opportunity for an experienced project professional to join Nottingham University Hospitals NHS Trust. You will lead the Trust Programme Management Office and Project Delivery teams to ensure that project outcomes are delivered.
You will currently be working in a fast paced, sensitive and political arena where your results are measurable and demonstrable. You will have solid leadership experience across multiple disciplines and have a « can-do » attitude to progress projects and programmes on behalf of the Trust.
You must be a credible leader and a clear thinker who can navigate multiple urgent and important tasks to ensure the delivery of time sensitive programmes of work; you will provide the Executive and the Trust Board with assurance that the projects and programmes are robust and deliverable through identification and mitigation of risks to delivery.
You will need to hit the ground running and develop relationships with internal and external stakeholders quickly to ensure that the expected project outcomes are delivered on time and that risks are identified and mitigated. You will understand that the patient is at the heart of everything we do and that all programmes and projects must be assessed to ensure that the quality of patient care is not compromised.
Main duties of the job
The post holder will ensure that:
- Programmes (agreed by the Trust Board and its sub-committees) achieve their objectives by supporting Programme Sponsors in the execution of their duties,
- The work of Programme Managers is planned and tracked effectively,
- Information about programme progress and good practice is disseminated through relevant channels throughout the Trust and externally,
- Appropriate and proactive action is taken by programme teams to address areas of significant underperformance against objectives through governance and assurance processes,
- Benefits derived from programmes are tracked, counted and reported in a timely manner,
- Risks to programme delivery are identified and mitigated ensuring delivery of the programme objectives.
The post holder will be required to work at all NUH campuses, off site venues and flexibly as required for the role. Occasionally the post holder may need to work out of core hours (including weekends and evenings) as required by the project/programmes. Working from home options may be available.
Working for our organisation
The Trust Programme Management Office (TPMO) is a team comprising of a variety of different project professionals. We welcome those from both previous NHS backgrounds as well as those coming from externally to the NHS.
The TPMO covers both Programme Delivery and Programme Governance setting the frameworks that we operate within and is responsible for providing a full programme management function to NUH.
The team have a broad portfolio of experience that equips them to provide sound advice and guidance to operational leads across a number of disciplines; they are a friendly and hard-working team that support each other but also trust each team member to be able to function independently as their projects may require. You will help us further develop our skills to make a tangible difference to the NHS and the people we care for.
Nottingham University Hospitals (NUH) is one of the biggest and busiest NHS Trusts in the country. With over 18,000 staff, we are one of the biggest employers in the city with a central role in supporting the health and wellbeing of our local population. We have a budget of over £1billion, 90 wards and 1,700 beds across three main sites: QMC, City Hospital and Ropewalk House. We deliver district general services to 2.5m residents of Nottingham, Nottinghamshire and its surrounding communities. Our specialist services allows us to deliver care to 4.5m people from across the East Midlands and nationally for some specialist services.
Detailed job description and main responsibilities
The post holder will ensure that:
- Programmes (agreed by the Trust Board and its sub-committees) achieve their objectives by supporting Programme Sponsors in the execution of their duties,
- The work of Programme Managers is planned and tracked effectively,
- Information about programme progress and good practice is disseminated through relevant channels throughout the Trust and externally,
- Appropriate and proactive action is taken by programme teams to address areas of significant underperformance against objectives through governance and assurance processes,
- Benefits derived from programmes are tracked, counted and reported in a timely manner,
- Risks to programme delivery are identified and mitigated ensuring delivery of the programme objectives.
The post holder will be required to work at all NUH campuses, off site venues and flexibly as required for the role. Occasionally the post holder may need to work out of core hours (including weekends and evenings) as required by the project/programmes. Working from home options may be available.
KEY WORKING RELATIONSHIPS
Internal Relations will include:
- Chief Nurse
- Chief Financial Officer
- Deputy Director of Finance
- Executive Directors, Non-Executive Directors, other Trusts Directors
- Divisional leadership teams
- Senior managers within the Trust including Programme and Project Leads
- Clinical Heads of Service
- Senior finance staff
- HR / Workforce Teams
External Relationships will include:
- ICB
- Department of Health
- NHSE/I and Regulators
- Other Health & Care Providers across the East Midlands & nationally
KEY JOB RESPONSIBILITIES
- Oversee the development and maintenance of the combined Trust Programme Management Office plan, eventually covering all initiatives including (but not limited to) strategic initiatives linked to the Trust’s CQC Improvement and the Quality Improvement / Waste Reduction Programmes.
- Provide leadership and management of all Trust Programme Management Office (TPMO) functions to provide effective support and challenge to Programme teams, ensuring the delivery of defined actions, outputs, outcomes and benefits.
- Undertake programme reviews as required, providing recommendations for sign-off to all relevant Boards and Committees.
- Track and report progress against programme plans, identifying risks to delivery, corrective actions and escalations where needed.
- Produce reports associated with programmes suitable for Trust Board, executives, key stakeholders and external bodies.
- Provide a proactive support role in managing benefits realisation, planning, reporting and risk management to give assurance and confidence in delivery.
- Co-ordinate programme-wide communications and information across all stakeholders including interfacing with external partners.
- Ensure programmes are co-ordinated with each other and all relevant departments / Trust-wide functions.
- Be responsible for identifying and managing programme delivery risks through compliance with the Trust’s risk management policies and by identifying and implementing effective mitigation actions.
- Oversee the benefit realisation including tracking and reporting and ensuring programme objectives are met.
- Develop and maintain governance structures, processes and cycles to ensure Programme Leads are meeting regularly with sponsors and stakeholders to problem solve and maintain delivery progress.
- Track and report programme costs including evaluation and value for money from investment.
- Work with internal programme and project teams to provide support and challenge and to identify where additional delivery support should be deployed.
- Manage the links with functional support, especially Human Resources, Finance, Operations and Corporate Clinical Teams.
- Lead and be accountable for the development and embedding of a single programme management framework and reporting standards.
- Ensure there is a consistent reporting process into executive and Board forums in place across all programmes that provides oversight and assurance.
- Be accountable for the provision and maintenance of suitable Trust programme, project and portfolio management software.
Person specification
All
Essential criteria
- Educated to Masters level in relevant field or significant recent equivalent work experience in leading Programme Management Offices
- A Programme Management Qualification e.g. Managing Successful Programmes (MSP)
Desirable criteria
- Experience using project planning systems: Upland Power steering and Monday.com
- Leadership or Management Qualification
- Experience managing programme-level risks
- Understanding of the operation of acute hospitals
Experience
Essential criteria
- Proven track record of managing a Programme Management Office
- Experience of managing transformational programmes
- Experience of managing quality improvement programmes
- Experience of managing organisational-wide financial efficiency / cost improvement programmes
Experience
Essential criteria
- Demonstrable knowledge of CQC framework (including the Well-led domain)
- Management / Leadership experience
Communication & Relationhip skills
Essential criteria
- Excellent verbal and written communication skills, being able to communicate effectively at all levels across the organisation
- Ability to advise Programme sponsors, Senior Managers and Trust Board members
- Able to communicate with regulators, Divisional Directors, clinicians and external bodies
- Ability to present very complex, sensitive and contentious information to a range of colleagues and in a variety of media
Analytical & Judgment skills
Essential criteria
- Able to design, implement, maintain and lead programme governance frameworks
- Able to design, implement, maintain and lead programme reporting frameworks
- Ability to lead on governance and assurance processes / meetings, providing challenge to project managers and clear information to sponsors and senior stakeholders
- Ability to analyse complex programme data to identify weaknesses and develop recovery actions to ensure objectives are met
- Clear focus on achieving benefits
Desirable criteria
- Understanding of the potential quality and sustainability issues faced by an acute Trust
Planning & Organisation skills
Essential criteria
- Required to plan and organise a broad range of complex Programme plans
- Required to manage a series of objectives and benefits realisation
Desirable criteria
- Ability to produce and present business cases effectively
___________________________________________________________________________________
Bring your whole self to work for us at NUH. We love diversity and we value your difference, your unique skills, knowledge and experience. Becoming one of our people may realise your potential, helping us to raise our performance in delivering world class healthcare to the diverse patient populations we serve.
We particularly welcome applications from people who identify as Black, Asian and Minority Ethnic, or Disabled, as we are currently under-represented at NUH.
Covid-19 vaccination: remains the best way to protect yourself, family, colleagues and our patients/service users from the Covid-19 virus. We continue to encourage our current and potential colleagues to get vaccinated. For helpful advice and information about the Covid-19 vaccination and how to access visit: https://nottsccg.nhs.uk/covid-19/covid-19-vaccinations/
Closing Dates: Please submit your application form as soon as possible to avoid disappointment; we reserve the right to close vacancies prior to the published closing date if we receive a sufficient number of completed application forms.
Communication: All communication related to your application will be via the email address you have provided. Please ensure you check your email account including your junk email regularly.
Easy read application: if you have a disability and find it difficult to complete our online application form, you can apply via our easy read application which you can find on the intranet https://www.nuh.nhs.uk/easy-read-job-application
Salary: The quoted salary will be on a pro rata basis for part time workers.
Disability Confidence: All applicants who have declared a disability and who meet the essential criteria for the post will be shortlisted.
At Risk of redundancy: NHS employees within the East Midlands who are ‘at risk’ of redundancy will be given a preferential interview where they meet the essential criteria of the person specification.
Skilled Workers Visa: We welcome applications from individuals who require a skilled worker visa in line with the Home Office regulations. NON-UK/NON SETTLED candidates may not be appointed, if a suitably qualified and skilled UK/SETTLED candidate is successful at interview stage as it is unlikely that the Trust is able to satisfy the Home Office Visa requirements
ID and Right to work checks: NUH authenticate all ID and right to work documentation such as passports, visa’s and driving license through a system called Trust ID. NUH will scan your ID and right to work documentation in to the Trust ID system at your face to face ID appointment. The system will run a check against the key security features within your documentation. The system will provide us with an outcome of your check which will be stored securely on your personal file along with all other pre-employment check documentation.
Consent:
- Transfer of information: If I have previous NHS service – I consent to the transfer of my Electronic Staff Record (ESR) data between this and other NHS Trusts. I also consent to the Occupational Health Department confidentially accessing my occupational health records from my current or previous employer in order to check the status of my vaccinations, immunisations s and screening tests as relevant to the post. I understand this is an automated process and the information will only be used for these purposes prior to me taking up the position at NUH.
- Disclosure and Barring Service: Your post maybe subject to a DBS check which incur a cost dependent on the level of check required (£41.90 for enhanced and £21.90 for standard). I agree to reimburse Nottingham University Hospitals NHS Trust the cost of a Disclosure and Barring Service (DBS) check if it is required (by deduction from first month’s pay). Should I decide to withdraw from my job offer, I agree to reimburse Nottingham University Hospitals NHS Trust the cost of the DBS check undertaken by cheque or other agreed method.
Company description:
confidential
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