CF Administrator
confidential Posted on 2022-11-18
| Salary | Not mentioned |
|---|---|
| Location | Nottingham |
| Type | Full-time |
Job Description
Band 3
Job overview
Working as part of the Wolfson Cystic Fibrosis Centre and wider Respiratory team the CF Administrator will work alongside existing CF Administrator to support the annual assessments of the Cystic Fibrosis patients, maintaining database and be support to the CF Coordinators and CF Specialist Nurses completing all required administration duties.
The role involves coordinating appointments with patients, the CF team and other departments in the hospital. As part of an admin team within the CF Unit the post holder will be required to act as a first point of call for patients and visitors to the department and on the telephone.
The post holder will be based in the Wolfson Cystic Fibrosis Unit on the City Campus.
The role/duties of the post are outlined above. In undertaking this role, the employee will be expected to behave at all times that are consistent with and actively supports the Trust values which are detailed below.
Main duties of the job
In addition to the below summary you need to familiarise yourself with the full Job Description and Person Specification documents attached to this advert.
You will be responsible for collating clinical information for the Annual assessment process including arranging requires appointments, tests and scans within NUH internal departments.
Provide administrative support to the CF Centre team including inputting of data onto CF registry portal & Annual assessment database, distributing and opening mail, scanning, updating patient records, appointment booking , telephoning patients, tracking investigations, meet and greet CF patients and any other administration duties required.
Provide cover for CF administration colleagues during times of sickness and leave.
You will have experience in the use of computer systems including Microsoft Office and Word. Experience of hospital systems including Winscribe, Medway PAS, NOTIS and CRIS would be desirable, but not essential as training will be given.
Working for our organisation
With 15,000 staff, we are one of the biggest employers in the city with a central role in supporting the health and wellbeing of our local population. We play a leading role in research, education and innovation.
The East Midlands ‘Wolfson Cystic Fibrosis Centre’ at City Hospital is one of the newest purpose built centres with ground-breaking IT facilities.
NUH hosts the regional specialist Cystic Fibrosis adult service, providing care for patients from across the East Midlands (Nottinghamshire, Derbyshire, and Lincolnshire) in a welcoming, caring, holistic and understanding environment.
Patients are supported and encouraged to manage their treatment to achieve their optimum quality of life.
We have a multi-disciplinary team of healthcare professionals that provide inpatient and outpatient care.
The £6.6m Cystic Fibrosis Centre set a new benchmark for the way that patients are cared for when it opened in 2014.
The aim of the Centre is to transform the care of this unique group of young people by creating a « home in hospital », where they can not only receive all the treatment they need in one place, but also feel comfortable and ‘at-home’ during the long periods of time they have to spend in hospital.
We provide a mixture of outpatient care (patients may need seeing weekly and always monthly), community care (currently the home IV service and physiotherapy) and inpatient care.
Detailed job description and main responsibilities
Please see the attached the Job Description and Person Specification for key duties and responsibilities.
Person specification
Training and Qualifications
Essential criteria
- NVQ in Business Administration Level 2 or equivalent experience
- Educated to GCSE standard with passes at grade C or above for English and Maths or similar through vocational training
Desirable criteria
- NVQ in Business Administration Level 3 or equivalent experience
- EDCL or equivalent experience
Experience
Essential criteria
- Experience of using MS Office (word & excel)
- Can complete letters, forms, reports and tables using computerised technology from information collected.
- Demonstrate an understanding of patient/client confidentiality
Desirable criteria
- Previous relevant experience within the NHS
- Knowledge of trust hospital systems such as Medway, Notis, Winscribe, DHR
- Social Media experience
Communication and Relationship Skills
Essential criteria
- Ability to develop good working relationships with medical and other hospital colleagues at all levels
- Must be able to clearly and accurately convey information gathered from both verbal and documented reports to different audiences
Desirable criteria
- Recognition of own level of competence and limitations and able to communicate these appropriately
Analytical and Judgement Skills
Essential criteria
- Able to use own judgement to make decisions in order to solve problems/enquiries
- Prioritise and respond to planned and unplanned situations on a daily basis
Planning and Organisation Skills
Essential criteria
- Responsible for organising and prioritising own workload, demonstrating effective time management skills.
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Bring your whole self to work for us at NUH. We love diversity and we value your difference, your unique skills, knowledge and experience. Becoming one of our people may realise your potential, helping us to raise our performance in delivering world class healthcare to the diverse patient populations we serve.
We particularly welcome applications from people who identify as Black, Asian and Minority Ethnic, or Disabled, as we are currently under-represented at NUH.
Covid-19 vaccination: remains the best way to protect yourself, family, colleagues and our patients/service users from the Covid-19 virus. We continue to encourage our current and potential colleagues to get vaccinated. For helpful advice and information about the Covid-19 vaccination and how to access visit: https://nottsccg.nhs.uk/covid-19/covid-19-vaccinations/
Closing Dates: Please submit your application form as soon as possible to avoid disappointment; we reserve the right to close vacancies prior to the published closing date if we receive a sufficient number of completed application forms.
Communication: All communication related to your application will be via the email address you have provided. Please ensure you check your email account including your junk email regularly.
Easy read application: if you have a disability and find it difficult to complete our online application form, you can apply via our easy read application which you can find on the intranet https://www.nuh.nhs.uk/easy-read-job-application
Salary: The quoted salary will be on a pro rata basis for part time workers.
Disability Confidence: All applicants who have declared a disability and who meet the essential criteria for the post will be shortlisted.
At Risk of redundancy: NHS employees within the East Midlands who are ‘at risk’ of redundancy will be given a preferential interview where they meet the essential criteria of the person specification.
Skilled Workers Visa: We welcome applications from individuals who require a skilled worker visa in line with the Home Office regulations. NON-UK/NON SETTLED candidates may not be appointed, if a suitably qualified and skilled UK/SETTLED candidate is successful at interview stage as it is unlikely that the Trust is able to satisfy the Home Office Visa requirements
ID and Right to work checks: NUH authenticate all ID and right to work documentation such as passports, visa’s and driving license through a system called Trust ID. NUH will scan your ID and right to work documentation in to the Trust ID system at your face to face ID appointment. The system will run a check against the key security features within your documentation. The system will provide us with an outcome of your check which will be stored securely on your personal file along with all other pre-employment check documentation.
Consent:
- Transfer of information: If I have previous NHS service – I consent to the transfer of my Electronic Staff Record (ESR) data between this and other NHS Trusts. I also consent to the Occupational Health Department confidentially accessing my occupational health records from my current or previous employer in order to check the status of my vaccinations, immunisations s and screening tests as relevant to the post. I understand this is an automated process and the information will only be used for these purposes prior to me taking up the position at NUH.
- Disclosure and Barring Service: Your post maybe subject to a DBS check which incur a cost dependent on the level of check required (£41.90 for enhanced and £21.90 for standard). I agree to reimburse Nottingham University Hospitals NHS Trust the cost of a Disclosure and Barring Service (DBS) check if it is required (by deduction from first month’s pay). Should I decide to withdraw from my job offer, I agree to reimburse Nottingham University Hospitals NHS Trust the cost of the DBS check undertaken by cheque or other agreed method.
Company description:
confidential
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