Event Planning Coordinator
American Heart Association Posted on 2022-11-18
| Salary | Not mentioned |
|---|---|
| Location | Huntsville, AL 35806 |
| Type | Full-time |
Job Description
The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as training and support locally and through our National Center.
#TheAHALife is our company culture, our way of life, reflecting our diversity and inclusion, our focus on work-life harmonization and our Guiding Values. Discover why you will Be Seen. Be Heard. Be Valued™ at the American Heart Association by following us on LinkedIn, Instagram, Facebook, Twitter, and at heart.org.
Responsibilities:
- Coordinate and collaborate with vendors or volunteers to execute logistics for a large fundraising event or multiple smaller events such as Heart Walk, Go Red for Women Luncheon, Heart Ball, and Cycle Nation, including infrastructure, lighting, sound, food, and beverage, etc.
- Prepare, edit and maintain fundraising materials and presentations as well as event collateral and marketing material.
- Coordinate the vendor contract process for assigned events to ensure that each site is following American Heart Association best practices, guidelines, and procedures. Track vendors’ adherence to contractual obligations and perform as agreed upon. Coordinate logistics for auxiliary events and virtual events.
- Virtual Event Production – collaborate with staff and volunteers to conduct virtual core events (Heart Walk, Go Red for Women Luncheon, Heart Ball and Cycle Nation) including volunteer/speaker coordination, production support, technical guidance, and coordination with communications to conduct successful events. Pre and post events also apply.
- Ensure accuracy and adherence to the latest policies and practices of the AHA as they relate to fiscal and event financials. Ensure expenses for events are coordinated with the Data Specialist Team. Monitor event budget. Coordinate and track invoicing, expenses, and peripheral accounts for event. Prepare and distribute reports as requested.
- Prepare and communicate schedules and meetings, and ensure deadlines are met. Ensure markets are meeting deadlines for successful event production.
- Train volunteers and run assignments on-site during event. Act as volunteer liaison.
- Travel will be required to events in assigned territory.
Qualifications:
- High School Diploma/GED, Bachelor »s Degree (or equivalent combination of education and experience) preferred.
- 1+ years of prior administrative support experience in related environment; broad knowledge and understanding of event management.
- Excellent attention to detail, organization of workflow and calendars, verbal, and non-verbal communication with highly effective organizational and time management skills.
- Ability to prioritize and develop solutions for effective decision making.
- Ability to work independently, prioritize and handle multiple tasks while managing multiple territories simultaneously.
- Proficient with all Microsoft Office applications (Word, Excel, PowerPoint, Publisher, Outlook).
- Ability to work outside of standard hours which may involve some evenings and/or weekends.
- Ability and willingness to travel periodically throughout assigned geographical territory.
- Ability to lift 30 lbs and willingness to drive rental truck.
- Proficient in Canva
Compensation & Benefits:
The American Heart Association invests in its people. Here are the main components of our total rewards package. Visit Rewards & Benefits to see more details.
Compensation – Our goal is to ensure you have a competitive base salary. That’s why we regularly review the market value of jobs and make adjustments, as needed.- Performance and Recognition – You are rewarded for achieving success by merit increases and incentive programs, based on the type of position.
- Benefits – We offer a wide array of benefits including medical, dental, vision, disability, and life insurance, along with a robust retirement program that includes an employer match and automatic contribution. As a mark of our commitment to employee well-being, we also offer an employee assistance program, employee wellness program and telemedicine, and medical consultation.
- Professional Development – You can join one of our many Employee Resource Groups (ERG) or be a mentor/mentee in our professional mentoring program. HeartU is the Association’s national online university, with more than 100,000 resources designed to meet your needs and busy schedule.
- Work-Life Harmonization – The Association offers Paid Time Off (PTO) at a minimum of 16 days per year for new employees. The number of days will increase based on seniority level. You will also have a total of 12 paid holidays off each year, which includes several days off at the end of the year.
:
At American Heart Association | American Stroke Association, diversity, inclusion, and equal opportunity applies to both our workforce and the communities we serve as it relates to heart health and stroke prevention.
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Company description:
Who We Are The American Heart Association is the nation’s oldest and largest voluntary organization dedicated to fighting heart disease and stroke. Founded in 1924, our organization now includes more than 30 million volunteers and supporters. We fund innovative research, fight for stronger public health policies, and provide critical tools and information to save and improve lives. Our nationwide organization includes more than 150 local offices and nearly 3,400 employees. What We Do To improve the lives of all everyone, we provide public health education and solutions in a variety of ways. LIFESTYLE: We help people understand the importance of healthy lifestyle choices. GUIDELINES: We provide science-based treatment guidelines to healthcare professionals to help them provide quality care to their patients. QUALITY: We guide and support quality improvement initiatives in hospitals and practices, facilitating these optimal levels of care. CPR: We’re the nation’s leader in CPR education and training. We educate lawmakers, policymakers and the public as we advocate for changes to protect and improve the health of our communities. RESEARCH: Our volunteer experts select the scientific research and researchers most worthy of funding — with great results. We have invested (Multiple) $4.5 billion in cardiovascular research, more than any organization outside the federal government. We have funded 14 Nobel Prize winners and many lifesaving research advances such as the first artificial heart valve, cholesterol-lowering drugs, heart transplantation, and CPR techniques and guidelines. Why We’re Needed Heart disease is the No. 1 killer in the world. Stroke ranks second globally and is a leading cause of severe disability. Too many families are losing loved ones of all ages. Each year, these diseases kill more than 800,000 Americans. Some form of cardiovascular disease affects more than one in every three adult Americans. Many suffer terribly from disabilities caused by these diseases. The American Heart Association wants everyone to understand the threat — and to know that cardiovascular diseases and stroke are largely preventable. Risks can be lowered by adhering to what we call Life’s Simple 7: not smoking, being physically active, maintaining a healthy body weight, eating a healthy diet, controlling blood pressure, controlling cholesterol and controlling blood sugar. Our 2020 Goal Our 2020 Impact Goal is to improve the cardiovascular health of all Americans by 20 percent, while reducing deaths from cardiovascular diseases and stroke by 20 percent, all by the year 2020.
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