Graduate Med Edu Coordinator – Educational Office
Tufts Medical Center Posted on 2022-11-23
| Salary | Not mentioned |
|---|---|
| Location | Boston, MA |
| Type | Full-time |
Job Description
It takes a lot of very smart, hard-working and talented people to provide the level of care that we give to our patients. Tufts Medical Center is an internationally respected academic medical center and we pride ourselves not only on the sophistication of the care we deliver, but the compassionate way in which we provide it. And that starts with our employees.
Reporting to the Director of Graduate Medical Education, this position supports the operations of the Graduate Medical Education Office in key project management and administrative functions to ensure institutional compliance with the ACGME (Accreditation of Graduate Medical Education) common institutional and program specific requirements.
Support key administrative functions related to the GME office functions – including licensing and contracting; monitoring duty hours and resident and faculty evaluation procedures; program letters of agreement and program financial agreements and internal review procedures and reporting for assigned programs.
PRINCIPAL DUTIES AND ESSENTIAL FUNCTIONS:
- Schedules and participates in conduct of internal review procedures as required by the ACGME, ensuring institutional compliance with required timeframes and documentation required by programs.
- Works with Director to identify appropriate measures to correct institutional or program deficiencies cited by faculty or residents and establish appropriate communication channels to effect required changes.
- Provides program coordinator support to specific programs in their domain, including processing of contracts, licensing, and evaluation of visa status for residents and house staff in assigned programs.
- Monitors the preparation and processing of documents needed for a house officer to begin training, including licensure, malpractice insurance, visa application, payroll, fringe benefit enrollment, etc. Ensures documents are submitted in a timely manner prior to resident training program start.
- Monitors and prepares program affiliation agreements with outside hospitals as appropriate to assigned programs and establishes effective communication procedures internally and externally to comply with project deadlines and ensure appropriate institutional cash flow.
- Liaison to ECFMG, Board of Registration in Medicine, the ACGME and the NRMP program for assigned programs.
- Acts as a liaison and advisor to those individuals in training or research.
- Assists them in matters relating to their stipends and benefits.
- Maintains Graduate Medical Education committee meetings minutes and develops reports as requested.
- Schedules, assigns, and ensures appropriate Special Committees.
- Handles highly confidential material for residency, fellowship, and institution
- Ensure that approximately 100 rotating residents and fellows are covered by an affiliation agreement and that no residents or fellow rotates into or out of the institution without the appropriate affiliation agreement and/or employee health clearance.
- Facilitate the completion of executed documents within rotation timeframe.
- Maintains regular telephone interaction and correspondence to obtain materials for “rotating” House Staff, to verify previous training and to ensure accuracy of data and endorsements related to House Staff appointments for house officers from other institutions rotating at NEMC.
- Prepares and distributes all post-graduation verifications.
- Provides orientation to House Staff trainees to facilitate a smooth transition into the Residency/Fellowship program.
- Acts as a liaison between hospital and House Staff. Disseminates forms and information as required to assist in the administration of the Residency/Fellowship program.
- Maintains collaborative, team relationships with peers and colleagues in order to effectively contribute to the working groups achievement of goals, and to help foster a positive work environment
- Assists the Director in special projects as needed.
- Performs other similar and related duties as required or directed.
JOB KNOWLEDGE AND SKILLS:
- Strong administrative and communication skills to support communication with internal and external customers.
- Ability to proactively identify issues, bring them to the appropriate attention of Director and trouble shoot effective resolution strategies.
- Exemplary scheduling and organizational skills, including the ability to independently manage multiple projects simultaneously within competing time and other criteria.
- Ability to deliver high quality work, quickly, in a dynamic organization under time pressure.
- Effective interpersonal skills needed for interacting effectively with the Director, other members of the house staff coordinator team. House Staff Officers, department managers and chairman, program directors, and other external and internal customers..
- Experience in using a variety of computer software systems commonly used in GME offices, including developing expertise in New Innovations, Microsoft Office suite products, including Access, and Medical Staff Line,.)
- Ability to adapt to changes in accreditation standards, work assignments, policies, procedures and other situations that may alter or modify established work flow.
EDUCATION:
- Level of knowledge generally acquired through the completion of a Bachelor’s Degree or equivalent experience.
EXPERIENCE:
- Specialized knowledge of the ACGME institutional and program requirements, State licensing regulations, requirements for certification by the American Specialty Board, visas and United States Department regulations, generally acquired through two to three years of related experience.
- An equivalent combination of education and experience, which provides proficiency in the areas of responsibility listed above, may be substituted for the above education and experience requirements.
LICENSES, ETC.:
- Not Applicable
AGE SPECIFIC COMPETENCIES:
- Possesses and applies the skills and knowledge necessary to provide care to patients throughout the life span, with consideration of aging processes, human development stages and cultural patterns in each step of the care process. This includes:
- Knowledge of growth and development
- Ability to interpret age specific data and response to care
- Provide age specific communication
WORKING CONDITIONS/PHYSICAL DEMANDS:
- Normal office setting
Additional Information
All your information will be kept confidential according to EEO guidelines.
AMERICANS WITH DISABILITIES STATEMENT:
Must be able to perform all essential functions of this position with reasonable accommodation if disabled.
The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed, as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. Tufts Medical Center reserves the right to modify position duties at any time, to reflect process improvements and business necessity.
COVID-19 POLICY:
Please note that effective October 1, 2021, as a condition of employment at Tufts Medical Center, all employees and new hires must have received their complete dose of the COVID-19 vaccine, unless they have been granted an exemption.
Company description:
confidential
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