Junior Program Assistant ID/NTD in Washington DC

Summary

Junior Program Assistant ID/NTD

Credence Management Solutions, LLC Posted on 2022-11-18

Salary	Not mentioned
Location	Washington, DC
Type	Full-time

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Job Description

Overview:

Credence Management Solutions employs hard-working, passionate individuals who bring innovation, accountability, and a growth mindset to the many missions we support across the US Federal Government. Employee empowerment is part of the fabric of our corporate culture through which we emphasize opportunity, recognition, reward, and retention. At Credence, we follow the principles of servant leadership and believe that serving and supporting others is critical to both our individual and collective achievements. We have only one measure of success. Yours.

We are hiring for positions under the Global Health Training, Advisory, Support Contract (GHTASC) in support of the U.S. Agency for International Development (USAID) Bureau for Global Health (GH). These roles deliver institutional support services in a wide range of technical areas at the junior, mid-, senior, and expert levels.

We are a diverse, enthusiastic family of subject matter experts, business professionals, and practitioners who all share a common goal of providing excellent services to our government customers. If you want to work in a dynamic and fast-growing environment with highly motivated colleagues, then Credence is the right place for you!

Credence Management Solutions is seeking a Junior Program Assistant. See below for more information on this exciting opportunity and apply to join Credence today!

Position Summary

The Bureau for Global Health (GH) is the U.S. Agency for International Development’s (USAID’s) (the “Agency”) center of excellence and focal point in providing worldwide leadership and technical expertise in the areas of maternal and child health and nutrition, HIV/AIDS, malaria, neglected tropical diseases, tuberculosis, family planning and related reproductive health, and health systems. As such, the Bureau aligns resources with identified public health and development needs, and works around the world to help governments meet the health needs of their populations. It also serves as the primary source of technical expertise and intellectual capital to the Agency and other U.S. foreign affairs agencies. The Bureau is the Agency repository for state-of-the-art thinking in biomedical, social science, and operations research and works to produce technical advances and innovations that can be disseminated and replicated at USAID Missions throughout the world.

The Office of Infectious Disease is the Agency »s lead for infectious disease programs and issues, and manages the Global Health Bureau »s activities and engagement in infectious diseases, including tuberculosis (TB), neglected tropical diseases (NTD)s, malaria through the President »s Malaria Initiative (PMI), and emerging threats/pandemic preparedness and response. GH/ID is responsible for technical direction and leadership and external engagement on infectious disease issues, including working with external partners, providing technical support to USAID »s field missions and programs, and managing programs and centrally-managed infectious disease funding.

The Neglected Tropical Diseases (NTD) Division targets NTDs that can be controlled or eliminated through safe and effective treatment. These diseases include: Lymphatic filariasis (elephantiasis), Trachoma, Onchocerciasis (river blindness), Schistosomiasis (Snail Fever), and three types of Soil-transmitted helminths (intestinal worms). The Neglected Tropical Diseases Division manages an annual $102 million portfolio that provides support to 27 countries across 4 programs and coordinates with six pharmaceutical companies to leverage $3.3 billion in drug donations per year. This portfolio is centrally managed within the Bureau for Global Health, Office of Infectious Diseases, NTD Division.

The Junior Program Assistant provides support to the Neglected Tropical Diseases Division program leadership and staff, performing a variety of both routine and complex administrative and analytical duties. These duties range from administrative tasks such as scheduling briefings and meetings and maintaining program files, to more complex analytical tasks such as collecting, compiling, and analyzing data for various program documents and designing and maintaining spreadsheets in support of financial tracking systems. The Junior Program Assistant ranks tasks in order of importance and impending deadlines and handles several tasks simultaneously. The individual must develop a working knowledge of USAID policies, guidelines, and tools as well as corporate practices and procedures. To perform this job successfully, an individual must be able to perform each essential duty listed below satisfactorily.

Responsibilities:

Project Administration and Management Support (50% Level of Effort)

• Maintains and coordinates NTD team calendars and meetings – including reserving conference rooms, arranging conference calls, compiling documents for meetings, recording meeting minutes and producing clear, written summaries
• Supports managers and technical staff in project monitoring, ensuring projects comply with award and USAID requirements and regulations and that schedules and deadlines are met.
• Assists with planning and coordinating logistics of events – such as staff retreats, webinars, partner meetings
• Supports, and in some cases, leads the preparation of various program documents and correspondence such as project authorization documents, action memos, amendments, and waivers, ensuring that all documentation is complete and in compliance with USAID rules, regulations, and standards.
• Assists with management and maintenance of program and project files
• Maintains and provides assistance with administrative and financial tracking systems, and assists in the design and maintenance of spreadsheets and databases to support these systems.
• Assists in assembling internal and external briefings, publications, reports, and other ad hoc requests. Monitors financial status of awards, performing pipeline and burn rate analysis for NTD funded projects and determining quarterly accruals. Identify gap areas for follow-up with awardees.
• Backstops NTD Technical staff as needed.

Procurement and Contracting (40% Level of Effort)

• Tracks administrative and procurement actions, liaising with relevant bureaus to ensure procedural requirements are met and to coordinate timely approvals.
• Participates in and supports the work of technical evaluation committees for new procurement.
• Ensures that appropriate funding modifications are executed to meet project objectives, as directed by Team Lead.

Communications Support (10% Level of Effort)

• Assists in preparing and updating content for NTD webpage as necessary.
• Drafts program communications such as memoranda and letters seeking approval or requesting information relative to program matters.
• Collects and makes arrangements for distribution of material to the USAID missions, USAID/W offices, host country institutions, and cooperating agencies.
• Manage USAID NTD Mailbox and ensure timely response of inquiries.

Qualifications:

• Bachelor »s degree in a related field and a minimum of 1 years of relevant experience, Associate degree in related filed and 3 years relevant experience OR High School graduate and 5 years of relevant experience or equivalent combination of education and experience.
• Proficiency in the use of Google Product Suite (Google sites, Google Drive, etc.) and the Microsoft Office Suite. Experience in developing graphs and other visuals for PowerPoint slides as well as developing spreadsheets.
• Strong attention to detail and organizational skills.
• Sense of humor, flexibility, problem-solving skills, and ability to multi-task and work with rapidly changing requirements.
• Ability to work well as part of a team as well as independently.
• Demonstrated initiative and an eagerness to learn program management and technical skills.
• Interest in tropical diseases, infectious and community health desired.
• The candidate must have excellent, demonstrable oral and written skills in English.
• The candidate must have the ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
• French language skills preferred.
• Excellent analytical skills and reasoning ability.
• Proficiency with basic financial management and budgeting concepts.
• Ability to apply concepts such as percentages, ratios, and proportions to reports and financial tracking systems, draw conclusions and develop forecasts.
• Excellent Excel skills.
• US citizenship or US permanent residency and ability to obtain and maintain Facility Access.

Competencies/ Performance Criterion

• Innovation: Employee takes initiative to propose new ideas/approaches, and demonstrates ability to find new and better ways to accomplish work.
• Customer Service: Handles customer questions and complaints, communicates with customers, handles service problems politely and efficiently, always available for customers, follows procedure to solve customer problems, understands company products and services, maintains pleasant and professional image.
• Accountability: Takes ownership of work responsibilities and holds high standards. Keeps commitments and takes appropriate actions to ensure obligations are met. Pursues efficiency and effectiveness and adheres to Organization policies and procedures.
• Interpersonal Skills: Employee demonstrates ability to work in cooperation with others and communicate effectively with co-workers, supervisors, subordinates, clients and other outside contacts.
• Continual Learning: Assesses and recognizes own strengths and weaknesses; pursues professional development that is aligned with organizational role, contribution, and goals. Proactively shares knowledge with others to foster learning across the Organization.

Prior to submitting your application, please ensure that all relevant experience and education is documented on your resume. There is no limitation to resume length; updates to resumes will not be accepted during the interview and selection process.

Company description:

confidential