Medical Secretary to ICC (Inherited Cardiac Conditions) Service
confidential Posted on 2022-11-18
| Salary | Not mentioned |
|---|---|
| Location | Nottingham |
| Type | Full-time |
Job Description
NHS AfC: Band 4
Job overview
An exciting opportunity has arisen for a Medical Secretary to join our well-established secretarial team within the Cardiology Department.
Working for a team of Specialist Nurses and Consultants within the Inherited Cardiac Conditions service, you will provide a first class secretarial and administrative service to the Cardiology Specialist Nurses and ICC Consultants.
This vacancy will suit a confident, well-motivated, reliable and pro-active individual. You will have excellent communication and interpersonal skills and be able to work under pressure. Being able to work as part of a team is essential.
Main duties of the job
In addition to the below summary you need to familiarize yourself with full Job Description and Person Specification documents attached to this advert.
Working as part of a wider team the post holder must exercise initiative to organise their own workload within defined deadlines. Use and maintain admin and patient information systems. Managing telephone calls inbound and outbound relating to patient specific care in a confidential, sensitive and empathetic manner with patients, GPs, other departments and the wider health community. Diary management. Accurately transcribing letters from digital dictation. Co-ordinating inpatient, outpatient and community referrals and managing the ICC outpatient clinics.
Working for our organisation
Nottingham University Hospitals (NUH) was established in 2006 and we are one of the biggest and busiest NHS Trusts in the country and provide services to over 2.5 million residents of Nottingham.
NUH are, by any measure, a large, complex, person-centred organisation. With over 17,000 employees from a wide range of professional backgrounds, they are one of the region’s largest employers.
NUH has an excellent national and international reputation for the quality of their patient care and for their research, education and innovation. They have strong links to the University of Nottingham, Nottingham Trent University and Loughborough University. This allows for the provision of excellent training and education for their students, as well as being a major research organisation.
Our organisation is driven by our strategic, objectives and organisational values and we look for people who are strongly aligned with them. Our team work extremely well together, we are a supportive and friendly team who all enjoy the role we play within the NHS.
Detailed job description and main responsibilities
Training and Qualification
Essential:
RSA 3 word/text processing
GCSE x 5 to include English Language
Computer literate to ECDL or equivalent
Desirable
NVQ 3 in administration or equivalent experience
Experience
Essential
Significant experience in office administration, audio-typing, minute taking, medical terminology.
Uses correct grammar and spelling
Desirable
NHS experience in a similar role
Communication
Essential
Demonstrate the ability to provide and receive routine information which may sometimes be sensitive and complex
Demonstrate understanding of confidentiality and data protection
Person specification
Training and Qualification
Essential criteria
- GCSE x 5 to include English
- RSA 3 word/text processing or equivalent experience
- Computer literate to ECDL standard or equivalent
Desirable criteria
- NVQ level 3 in administration or equivalent experience
Experience
Essential criteria
- Proven secretarial experience
- Audio-typing experience
- Experience in using Microsoft, Word, Outlook
- Medical terminology
Desirable criteria
- Previous NHS experience in similar role
Communication
Essential criteria
- Maintain sensitivity and empathy in communication with patients
- Recognise own role as part of effective team
Planning and Organisational skills
Essential criteria
- Able to analyse situations/issues
- Work in line with standards and procedures
- Recognise training requirements and opportunities
___________________________________________________________________________________
Bring your whole self to work for us at NUH. We love diversity and we value your difference, your unique skills, knowledge and experience. Becoming one of our people may realise your potential, helping us to raise our performance in delivering world class healthcare to the diverse patient populations we serve.
We particularly welcome applications from people who identify as Black, Asian and Minority Ethnic, or Disabled, as we are currently under-represented at NUH.
Covid-19 vaccination: remains the best way to protect yourself, family, colleagues and our patients/service users from the Covid-19 virus. We continue to encourage our current and potential colleagues to get vaccinated. For helpful advice and information about the Covid-19 vaccination and how to access visit: https://nottsccg.nhs.uk/covid-19/covid-19-vaccinations/
Closing Dates: Please submit your application form as soon as possible to avoid disappointment; we reserve the right to close vacancies prior to the published closing date if we receive a sufficient number of completed application forms.
Communication: All communication related to your application will be via the email address you have provided. Please ensure you check your email account including your junk email regularly.
Easy read application: if you have a disability and find it difficult to complete our online application form, you can apply via our easy read application which you can find on the intranet https://www.nuh.nhs.uk/easy-read-job-application
Salary: The quoted salary will be on a pro rata basis for part time workers.
Disability Confidence: All applicants who have declared a disability and who meet the essential criteria for the post will be shortlisted.
At Risk of redundancy: NHS employees within the East Midlands who are ‘at risk’ of redundancy will be given a preferential interview where they meet the essential criteria of the person specification.
Skilled Workers Visa: We welcome applications from individuals who require a skilled worker visa in line with the Home Office regulations. NON-UK/NON SETTLED candidates may not be appointed, if a suitably qualified and skilled UK/SETTLED candidate is successful at interview stage as it is unlikely that the Trust is able to satisfy the Home Office Visa requirements
ID and Right to work checks: NUH authenticate all ID and right to work documentation such as passports, visa’s and driving license through a system called Trust ID. NUH will scan your ID and right to work documentation in to the Trust ID system at your face to face ID appointment. The system will run a check against the key security features within your documentation. The system will provide us with an outcome of your check which will be stored securely on your personal file along with all other pre-employment check documentation.
Consent:
- Transfer of information: If I have previous NHS service – I consent to the transfer of my Electronic Staff Record (ESR) data between this and other NHS Trusts. I also consent to the Occupational Health Department confidentially accessing my occupational health records from my current or previous employer in order to check the status of my vaccinations, immunisations s and screening tests as relevant to the post. I understand this is an automated process and the information will only be used for these purposes prior to me taking up the position at NUH.
- Disclosure and Barring Service: Your post maybe subject to a DBS check which incur a cost dependent on the level of check required (£41.90 for enhanced and £21.90 for standard). I agree to reimburse Nottingham University Hospitals NHS Trust the cost of a Disclosure and Barring Service (DBS) check if it is required (by deduction from first month’s pay). Should I decide to withdraw from my job offer, I agree to reimburse Nottingham University Hospitals NHS Trust the cost of the DBS check undertaken by cheque or other agreed method.
Company description:
confidential
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