Student Support Services Clerk in Auburn WA

Summary

Student Support Services Clerk

Muckleshoot Indian Tribe Posted on 2022-11-18

Salary	Not mentioned
Location	Auburn, WA 98092
Type	Full-time

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Job Description

JOB SUMMARY:

Under general supervision of the Support Services Manager, this confidential position provides office management and administrative support services to maintain legal IEP documents and to follow BIE and state compliance standards for students in K-12.

MAJOR TASKS AND RESPONSIBILITIES:

This list is intended only to illustrate the various types of work that may be performed. The omission of specific statements does not exclude them from the position if the work is similar, related or is a logical assignment to the position.

• Act as confidential assistant to the Support Services Manager;
• Requests and tracks receipt of records for newly enrolled students;
• Processes student withdrawals; fulfills records requests for withdrawn students within prescribed time frames;
• Sends special programs notification letters, testing results, and other requested documents to parents;
• Maintains Q/Skyward, NASIS/Infinite Campus and other special programs databases and records, including data entry and system accuracy;
• Creates customized reports for various departments as requested
• Creates and maintains student special education and 504 records; audits for completeness on at least an annual basis; establishes and maintains secure access to student records; ensures proper disposal of student records;
• Audits special education and 504 documents for basic compliance;
• Serves as primary point of contact for families, teachers, staff, and other schools in regards to accessing student information and records;
• Ensures that school personnel comply with the Family Educational Rights and Privacy Act (FERPA);

• Because of the Tribe’s commitment to community service and the well-being of its members, each employee may be expected to perform a wide range of office and field duties from time to time. Such duties may or may not be related to their regular responsibilities.

EDUCATION – EXPERIENCE AND TRAINING FOR POSITION:

High School diploma or GED equivalent, three (3) years of experience as a confidential assistant, administrative assistant or similar position, and three (3) years of experience with NASIS and other SIS programs to maintain confidential records as reported to BIE and state.

SPECIFIC SKILLS/KNOWLEDGE/ABILITIES REQUIRED FOR POSITION:

Knowledge of general office principles and practices, computer software applications relative to the position assignment, operation of standard office equipment; Skilled in keyboarding, analysis and problem-solving, excellent oral and written communication, excellent interpersonal and human relations; Ability to work independently, self-motivated to complete assigned tasks, prioritize workload while adapting to changes, maintain confidentiality on sensitive matters, and follow through on assignments as directed; Ability to demonstrate and maintain excellent attendance and punctuality; Knowledge of tagging, enrollment, transfer, and exiting of Special Education services; Knowledge of Special Education compliance needs of IEPs, service logs, and documentation in NASIS; Extensive knowledge of the BIE, ISEP audit, and NASIS records management; Ability to work closely with MTS compliance officers, specialists and case managers to manage IEP caseloads.

PHYSICAL REQUIREMENTS:

The working conditions described here are representative of those that must be met by an employee to successfully perform the essential duties of this class.

The employee is frequently required to sit and talk or hear, use hands to finger, handle, or feel objects, tools or controls. The employee is occasionally required to walk, and reach with hands and arms. The employee must occasionally lift and/or move up to 30 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

Licenses or Certifications Required: A valid Washington State driver’s license is required at the time of appointment or at a time set by the Tribe.

Company description:

The Muckleshoot Indian Tribe is a federally recognized Indian tribe whose membership is composed of descendants of the Duwamish and Upper Puyallup people who inhabited Central Puget Sound for thousands of years before non-Indian settlement. The Tribe’s name is derived from the native name for the prairie on which the Muckleshoot Reservation was established. Following the Reservation’s establishment in 1857, the Tribe and its members came to be known as Muckleshoot, rather than by the historic tribal names of their Duwamish and Upper Puyallup ancestors. Today, the United States recognizes the Muckleshoot Tribe as a tribal successor to the Duwamish and Upper Puyallup bands from which the Tribe’s membership descends.