Support Medical Secretary
confidential Posted on 2022-11-18
| Salary | Not mentioned |
|---|---|
| Location | Nottingham |
| Type | Full-time |
Job Description
Band 3
Job overview
This is an exciting opportunity for a support medical secretary to join our Cardiology administration team as a permanent member of staff.
You will be working as part of a dedicated team providing a high quality secretarial and administrative service to the department. There will be close working with the Speciality Medical PAs.
You will be a conscientious and enthusiastic team player with excellent audio typing skills, and good organisational and communication skills.
You will be able to demonstrate a clear understanding of confidentiality issues, be well motivated and reliable. You will be able to understand and accurately convey verbal and written information and be able to remain calm under pressure.
You will be responsible for audio typing of clinical correspondence within specified timescales. You will need to be a fast and accurate typist with knowledge of medical terminology. You will also be able to prioritise your workload, with constantly changing demands, to meet agreed deadlines. You will be able to use your own initiative and respond to queries appropriately.
Main duties of the job
Typing of clinical correspondence
Working closely with clinical and administrative colleagues
Dealing with enquiries in person and by telephone in a sensitive and confidential manner.
Competently use electronic systems such as Microsoft Outlook, Excel, Word.
Have previous administrative experience.
To understand the role in more detail, please read the attached job description and person specification.
In addition to the below summary you need to familiarise yourself with full job description and person specification documents attached to the advert
Working for our organisation
We are driven by our strategic objectives and organisational values and we look for people who are strongly aligned with them. We are a supportive and friendly team who value all our staff by engaging, developing and empowering.
We strive to provide safe care with outstanding outcomes and experience for our patients.
Detailed job description and main responsibilities
Please see the attached the Job Description and Person Specification for key duties and responsibilities.
Person specification
Qualifications
Essential criteria
- RSA II typing /word processing or equivalent experience
- 4 GCSE’s or equivalent C or above – must include English
- Computer literate to ECDL standard or equivalent.
Experience/ Skils
Essential criteria
- Proven audio typing experience
- Proven admin experience
- Experience in using Microsoft Office and Outlook
Desirable criteria
- Previous experience of working for the NHS
- Experience of using NHS systems eg Medway PAS and Notis
- Medical terminology
Communication and Relationship
Essential criteria
- Must be able to clearly and accurately convey information verbally gathered from both verbal and documented reports
- Uses correct grammar and spelling
- Demonstrate understanding of confidentiality and data protection
- Demonstrate ability to work as part of a team
Analytical and Judgement skill
Essential criteria
- Able to use judgement to make decisions in order to solve problems / enquiries
- Works in line with standard procedures
- Works in line with organisational goals and objectives
Planning/Organisation Skills
Essential criteria
- Consistently works to high standards
- Works within prescribed deadlines
- Ability to plan and organise own time
Physical Skills
Essential criteria
- Frequent use of VDU equipment
- Frequent sitting at a keyboard
___________________________________________________________________________________
Bring your whole self to work for us at NUH. We love diversity and we value your difference, your unique skills, knowledge and experience. Becoming one of our people may realise your potential, helping us to raise our performance in delivering world class healthcare to the diverse patient populations we serve.
We particularly welcome applications from people who identify as Black, Asian and Minority Ethnic, or Disabled, as we are currently under-represented at NUH.
Covid-19 vaccination: remains the best way to protect yourself, family, colleagues and our patients/service users from the Covid-19 virus. We continue to encourage our current and potential colleagues to get vaccinated. For helpful advice and information about the Covid-19 vaccination and how to access visit: https://nottsccg.nhs.uk/covid-19/covid-19-vaccinations/
Closing Dates: Please submit your application form as soon as possible to avoid disappointment; we reserve the right to close vacancies prior to the published closing date if we receive a sufficient number of completed application forms.
Communication: All communication related to your application will be via the email address you have provided. Please ensure you check your email account including your junk email regularly.
Easy read application: if you have a disability and find it difficult to complete our online application form, you can apply via our easy read application which you can find on the intranet https://www.nuh.nhs.uk/easy-read-job-application
Salary: The quoted salary will be on a pro rata basis for part time workers.
Disability Confidence: All applicants who have declared a disability and who meet the essential criteria for the post will be shortlisted.
At Risk of redundancy: NHS employees within the East Midlands who are ‘at risk’ of redundancy will be given a preferential interview where they meet the essential criteria of the person specification.
Skilled Workers Visa: We welcome applications from individuals who require a skilled worker visa in line with the Home Office regulations. NON-UK/NON SETTLED candidates may not be appointed, if a suitably qualified and skilled UK/SETTLED candidate is successful at interview stage as it is unlikely that the Trust is able to satisfy the Home Office Visa requirements
ID and Right to work checks: NUH authenticate all ID and right to work documentation such as passports, visa’s and driving license through a system called Trust ID. NUH will scan your ID and right to work documentation in to the Trust ID system at your face to face ID appointment. The system will run a check against the key security features within your documentation. The system will provide us with an outcome of your check which will be stored securely on your personal file along with all other pre-employment check documentation.
Consent:
- Transfer of information: If I have previous NHS service – I consent to the transfer of my Electronic Staff Record (ESR) data between this and other NHS Trusts. I also consent to the Occupational Health Department confidentially accessing my occupational health records from my current or previous employer in order to check the status of my vaccinations, immunisations s and screening tests as relevant to the post. I understand this is an automated process and the information will only be used for these purposes prior to me taking up the position at NUH.
- Disclosure and Barring Service: Your post maybe subject to a DBS check which incur a cost dependent on the level of check required (£41.90 for enhanced and £21.90 for standard). I agree to reimburse Nottingham University Hospitals NHS Trust the cost of a Disclosure and Barring Service (DBS) check if it is required (by deduction from first month’s pay). Should I decide to withdraw from my job offer, I agree to reimburse Nottingham University Hospitals NHS Trust the cost of the DBS check undertaken by cheque or other agreed method.
Company description:
confidential
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