Ward Administrator/PA
confidential Posted on 2022-11-18
| Salary | Not mentioned |
|---|---|
| Location | Nottingham |
| Type | Full-time |
Job Description
Band 3
Job overview
Come and join our amazing team at Linden Lodge
We are a 25 bedded neurorehabilitation ward. We pride ourselves on our high standards of patient care and team work.
The post holder will provide a comprehensive and administrative service Ward Manager and deputy Ward Mangers to assist in the smooth and effective performance of their duties and make a direct and positive contribution to the work of the team. The successful candidate must exercise initiative to organise their own workload within the constraints of defined deadlines. Knowledge and experience of ward administration would be beneficial but not essential.
A good standard of education and experience of Microsoft Office packages including a good knowledge of Word and Excel is essential. You will need to provide comprehensive administrative services to the ward staff and assist in the day-to-day administration management of the workforce.
Main duties of the job
We are looking to employ a motivated and conscientious Ward Administrator to join our team. This is a part time post of 18.45hrs per week. The main duty of the post will be to efficiently and effectively manage the administrative support to the Ward Sister to ensure the smooth running of the ward.
Previous experience of working in administration is essential. You will have the ability to prioritise and respond to planned and unplanned situations and assist in the smooth and efficient running of the ward, often dealing with various internal and external staffing teams and department along with sometimes working with outside agencies or companies.
The successful candidate will need to solve problems and issues sensitively, and develop enhanced skills and support others to achieve this. Initiative and the ability to problem solve are integral skills to this role.
If you are a committed and flexible team player who would like to develop your skills within this exciting specialty we would like to hear from you.
Excellent interpersonal skills and telephone manner along with the ability to use them effectively to work with staff.
Desirable but not essential, that you are educated to NVQ level 3 in administration or equivalent qualification or experience and have comprehensive administrative/data management experience (preferably in an NHS setting or a busy office environment).
Working for our organisation
In addition to the below summary you need to familiarize yourself with full Job Description and Person Specification documents attached to this advert.
Nottingham University Hospitals NHS Trust provides services to over 2.5 million residents of Nottingham and its surrounding communities and specialist services to 3 to 4 million patients. Operating over 3 sites, we have an annual income of £824 million, 1700 beds and 13000 employees. We also have an ambition to be recognised as the country’s best teaching Trust; internationally distinguished in a range of services.
Nottingham University Hospitals (NUH) NHS Trust, has been rated « outstanding » for caring by the CQC and the only organisation in Europe with ANCC Pathway to Excellence® and Magnet® recognised Hospitals.
Detailed job description and main responsibilities
The post holder will provide a comprehensive and administrative service to senior members of Ward Management team.
Assist senior members of the team with implementing, maintain and sustaining lean thinking methodology to improve productivity- Provide comprehensive administrative and secretarial service to the clinical staff within the ward area, to include monitoring quality and audit activity and the production a range of documents relating to staffing.
The post holder will support the day-to-day administration management of the workforce and education activities, data entry and producing training reports. To provide administrative support and timely workforce and education information related to the ward as required by Ward Manger, Deputy Mangers, and Nurse in Charge. In addition to the below summary, you need to familiarise yourself with the full Job Description and Person Specification documents attached to this advert.
Person Specification
Commitment to Trust Values
Essential
Must be able to demonstrate behaviours consistent with Trust Policy
Training & Qualifications
Essential
Previous administrative experience
Experience of using Microsoft Word Processing / Text processing or equivalent (Level 3)
A good level of standard education such as GCSE’s or equivalent grade
NVQ level 3 in administration or equivalent
Experience
Essential
Can complete letters, forms, reports and tables using computerised technology
Desirable
Previous experience of working in the NHS
Communication & Relationships
Essential
Must be able to clearly and accurately relay information
Desirable
Experience of working in a team
Analytical and Judgement skill
Essential
Able to use judgement to make problem solving decisions
Desirable
Experience of data management and report writing
Person specification
Commitment to Trust Values and
Essential criteria
- Must be able to demonstrate behaviours consistent with Trust Policy
Training & Qualifications
Essential criteria
- Educated to GCSE level
Desirable criteria
- NVQ level 3 in administration or equivalent
Experience
Essential criteria
- Minimum of 1 years typing & administration experience
Desirable criteria
- Previous experience of working in the NHS
Communication and relationship
Essential criteria
- Must be able to clearly and accurately relay information
Desirable criteria
- Experience of working in a team
Analytical and Judgement skill
Essential criteria
- Able to use judgement to make problem solving decisions
Desirable criteria
- Experience of data management and report writing
___________________________________________________________________________________
Bring your whole self to work for us at NUH. We love diversity and we value your difference, your unique skills, knowledge and experience. Becoming one of our people may realise your potential, helping us to raise our performance in delivering world class healthcare to the diverse patient populations we serve.
We particularly welcome applications from people who identify as Black, Asian and Minority Ethnic, or Disabled, as we are currently under-represented at NUH.
Covid-19 vaccination: remains the best way to protect yourself, family, colleagues and our patients/service users from the Covid-19 virus. We continue to encourage our current and potential colleagues to get vaccinated. For helpful advice and information about the Covid-19 vaccination and how to access visit: https://nottsccg.nhs.uk/covid-19/covid-19-vaccinations/
Closing Dates: Please submit your application form as soon as possible to avoid disappointment; we reserve the right to close vacancies prior to the published closing date if we receive a sufficient number of completed application forms.
Communication: All communication related to your application will be via the email address you have provided. Please ensure you check your email account including your junk email regularly.
Easy read application: if you have a disability and find it difficult to complete our online application form, you can apply via our easy read application which you can find on the intranet https://www.nuh.nhs.uk/easy-read-job-application
Salary: The quoted salary will be on a pro rata basis for part time workers.
Disability Confidence: All applicants who have declared a disability and who meet the essential criteria for the post will be shortlisted.
At Risk of redundancy: NHS employees within the East Midlands who are ‘at risk’ of redundancy will be given a preferential interview where they meet the essential criteria of the person specification.
Skilled Workers Visa: We welcome applications from individuals who require a skilled worker visa in line with the Home Office regulations. NON-UK/NON SETTLED candidates may not be appointed, if a suitably qualified and skilled UK/SETTLED candidate is successful at interview stage as it is unlikely that the Trust is able to satisfy the Home Office Visa requirements
ID and Right to work checks: NUH authenticate all ID and right to work documentation such as passports, visa’s and driving license through a system called Trust ID. NUH will scan your ID and right to work documentation in to the Trust ID system at your face to face ID appointment. The system will run a check against the key security features within your documentation. The system will provide us with an outcome of your check which will be stored securely on your personal file along with all other pre-employment check documentation.
Consent:
- Transfer of information: If I have previous NHS service – I consent to the transfer of my Electronic Staff Record (ESR) data between this and other NHS Trusts. I also consent to the Occupational Health Department confidentially accessing my occupational health records from my current or previous employer in order to check the status of my vaccinations, immunisations s and screening tests as relevant to the post. I understand this is an automated process and the information will only be used for these purposes prior to me taking up the position at NUH.
- Disclosure and Barring Service: Your post maybe subject to a DBS check which incur a cost dependent on the level of check required (£41.90 for enhanced and £21.90 for standard). I agree to reimburse Nottingham University Hospitals NHS Trust the cost of a Disclosure and Barring Service (DBS) check if it is required (by deduction from first month’s pay). Should I decide to withdraw from my job offer, I agree to reimburse Nottingham University Hospitals NHS Trust the cost of the DBS check undertaken by cheque or other agreed method.
Company description:
confidential
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