Payroll Coordinator/Human Resources Assistant – Swampscott Public Schools
Swampscott Public Schools Posted on 2022-11-18
| Salary | Not mentioned |
|---|---|
| Location | Swampscott, MA 01907 |
| Type | Full-time |
Job Description
Job Goal:
Under general supervision, administration of the District’s payroll processes to include weekly and bi-weekly payroll, general payroll questions and time and attendance. Answers employee questions, assists with form completion, ensures employee data is confidential.
Reports to: School Business Administrator and Human Resources Manager
Qualifications:
- Payroll experience preferred
- Experience in MUNIS (Payroll System) & Aspen (HRIS) preferred
- Basic Excel required
- Bachelor Degree preferred
Responsibilities:
- Process payroll on a weekly basis in accordance with collective bargaining agreements (CBA) and non-union
- Prepare weekly payroll proof for Town Hall warrants
- Maintain Payroll Control file with key employee data to assure accurate payroll and expense records in MUNIS
- Coordinate and process longevity payments, both simple and compound, for staff as according to each CBA or individual contract
- Coordinate and process payments of 403b, and Tax-Sheltered Annuity for contract staff
- Coordinate, calculate, and process salary increases for all staff, both contract and non-contract and enter into MUNIS.
- Submit MTRS reports and contributions on a monthly basis
- Pick-up paychecks from Town Hall every Friday and coordinate distribution to each building
- Research all payroll and retirement data for past employees
- Provide employee and payroll verification for third party vendors, both written and verbal.
- Answer any staff questions regarding errors or changes with pay, healthcare, dental, union and retirement deductions
- Record and track all staff requests for time off including vacation, personal, and sick time, and ensuring day off requests have an available balance.
- Coordinate retirement and sick leave buy back for applicable staff members
- Coordinate and process payments of Schedule A and stipends to applicable staff members including athletic stipends
- Verify new employee data in MUNIS is correct; coded properly, correct calc. code, pay rate, etc.
- Periodic review of MUNIS reports to verify accuracy
- Verify substitute coordinator’s attendance records on a bi-weekly basis with Aspen to determine accuracy of accrual balances
- Other responsibilities as assigned or delegated by Supervisor
- Human Resources duties as assigned by the Human Resources Manager.
Schedule: 40 hours per week, Full Year
Evaluation Schedule: Annually
Hourly Rate: Commensurate with Experience
The Swampscott Public Schools does not discriminate or tolerate harassment against students, parents/guardians, employees or the general public. No person shall be excluded from or discriminated against in admission to the Swampscott Public Schools, or in obtaining the advantages, privileges and courses of study of the Swampscott Public Schools on grounds of race, color, religious creed, national origin, sex, gender identity, sexual orientation, pregnancy or pregnancy related conditions, age, genetic information, ancestry, children, marital or civil union status, veteran status or membership in the armed services, receiving of public assistance, homeless, or disability.
Company description:
confidential
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