PROGRAM COORDINATOR in Seattle WA

Summary

PROGRAM COORDINATOR

University of Washington Posted on 2022-11-23

Salary	$3,500 – $4,677 a month
Location	Seattle, WA 98195 (University District area)
Type	Full-time

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Job Description

Notes:

As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here.

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.

The University of Washington »s Division of General Internal Medicine (GIM) is considered to be among the top five Divisions of General Internal Medicine in the nation. General Internal Medicine, established in 1985, has rapidly grown to be the largest Division in the UW Department of Medicine. The Division has a workforce of approximately 500, including nearly 400 faculty members who are known for their outstanding research, teaching and patient care. The Division conducts its activities at the UW Medical Center (UWMC), Harborview Medical Center (HMC), and the VA Puget Sound Health Care System (VAPSHCS), with research sites located at multiple sites across Seattle.

The Division of General Internal Medicine in the Department of Medicine has an outstanding opportunity for a full-time Program Coordinator to join their team.

DUTIES AND RESPONSIBILITIES

Support Research Activities:

Assist with preparation of grant and contract proposals: typing and proofing of application, internal routing of documents, preparing eGC1s, preparing forms for annual NIH RPPR reports, and downloading updates from PubMed to Dr. Dale’s NIHMS biography.

Assist in writing consent forms, protocols, human subjects applications and renewals (UW AND WIRB) and responses to queries. Maintain files and records of these activities.

Prepare CRBB applications for clinical studies, including Billing Grid, CRBB intake forms, requests for pricing, including TRU, if necessary. Prepare redcap amendments when necessary. Prepare ClinicalTrials.gov application when necessary. Compose FDA 1572 forms when necessary.

Work with laboratory staff and associates for on-line ordering of supplies and materials, payments to subjects. Maintain and update check log, recording checks received from sponsors and and transmittal of donations to Dr. Dale’s gift account.

Assist with budget reviews, preparation of financial data for grants and contracts, divisional and lab/office accounts.

Monitor study communications and follow-up within cooperation with study coordinator and sponsor/CRO, as necessary, for project completion or issue resolution.

Assist in writing, editing and submitting abstracts and manuscripts of publication.

Correspondence

Schedule appointments and meetings including Clinic and TRU and Zoom contacts with research patients. Maintain daily/yearly calendar.

Monitor Dr. Dale’s incoming email, respond using independent judgment and discretion.

Handle telephone calls and voice mail messages with understanding of urgency.

Assist with maintaining timely correspondence.

Schedule including Travel

Assist with travel arrangements and complete ARIBA on-line Travel Reimbursement.

Monitor incoming travel reimbursement checks and log in spreadsheet.

Cancel clinics as necessary for travel and outside activities.

Other

Maintain/update Dr. Dale’s CV.

Deal effectively and politely with many constituencies, including patients, laboratory and Registry staff, faculty, professional colleagues, research associates, University departments/staff and others.

MINIMUM REQUIREMENTS

High school graduation or equivalent AND two years of experience in the program specialty OR equivalent education/experience.

ADDITIONAL REQUIREMENTS

Excellent interpersonal and public relation skills.

Proven ability to function in a confidential, highly independent and responsible manner.

Excellent written and verbal communication skills.

Demonstrated typing ability with a focus on accuracy and the ability to do transcription, when necessary.

Attention to detail and accuracy.

Correct grammar and spelling.

Extensive computer experience using a PC (word processing, spreadsheet, email, and presentation software).

Experience and aptitude with Microsoft Windows, Microsoft Word, Excel and PowerPoint.

DESIRED QUALIFICATIONS

Bachelor’s Degree and four years of office or administrative support experience

Experience in a university environment preferred.

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.

Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

The University of Washington is a leader in environmental stewardship & sustainability, and committed to becoming climate neutral.

The University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu.

COVID-19 VACCINATION REQUIREMENT

Employees of the University of Washington are required to be fully vaccinated against COVID-19 unless a medical or religious exemption is approved. Being fully vaccinated means that an individual is at least two weeks past their final dose of an authorized COVID-19 vaccine regimen. As a condition of employment, newly hired employees will be required to provide proof of their COVID-19 vaccination. View the Final candidate guide to COVID-19 vaccination requirement webpage for information about the medical or religious exemption process for final candidates.

Company description:

confidential